Published
2026/031 - 1
Notice number: 00603472-2026
KEY INFORMATION
- Submission deadline
- • Oct 8, 2026
- Location
- 🇧🇪 Belgium
- Contracting authority
- Intercommunale de gestion environnementale
- Accepted Languages
- French
- Tender type
- Services
- Contract Value
- Published date
- Sep 2, 2026
TENDER DESCRIPTION
This tender is for a single-award framework agreement to provide, implement, maintain, support, and develop an integrated human resource management system, specifically encompassing comprehensive payroll management and time/attendance functionality. The solution must be delivered as a SaaS platform with a web interface and mobile application, adhering to an open and standard architecture with data encryption, and ensuring full functional and technical consistency between payroll and time management. Key technical requirements include data recovery from existing social secretariat software, integration with master payroll, the ability to send automatic ONSS and tax declarations, and compatibility with the contracting authority's existing physical time clocks. The contract has a maximum duration of ten years, with an anticipated conclusion around November 2026 and the operational solution required by April 1, 2027, though early termination is possible after the fifth year. Tenderers must meet financial standing requirements demonstrating the absence of social and fiscal debts and general exclusion grounds.
TENDER BRIEF
The contract is for a duration of ten years, commencing from its notification. The conclusion of the market is anticipated around November 2026. The awarding authority reserves the right to terminate the contract prematurely on each annual anniversary, starting from the fifth year, provided a six-month notice is given, without compensation to the contractor.
The contract timeline includes three main phases:
- Phase 1: Implementation & Test Phase - This phase begins upon contract notification. The testing period for the IT application must conclude by March 31, 2027, with the application required to be fully operational and usable by April 1, 2027. Key activities within this phase include the recovery and integration of existing data into the new application, parallel testing with the current software (by January 1, 2027), and staff training.
- Phase 2: Availability & Use of the Operational Solution - This phase starts on April 1, 2027, and continues until the end of the contract. It encompasses integrated administration services, human resources management (payroll and time), mandatory administrative formalities, exploitation and maintenance of the application, and potential specific developments. Prices for recurring services in this phase are subject to annual revision on April 1st, with the first revision scheduled for April 1, 2028.
- Phase 3: In-contract Adaptations - This phase covers any potential future developments. For such developments, the contractor must submit a quote to the awarding authority.
Sources
- 1HYGEA 2026 CDC Logiciel RH.pdf — “qu'il n'y soit pas dérogé, l'entièreté de l'A.R. du 14 janvier 2013 et ses modifications ultérieures établissant les règles générales d'exécution des marchés publics est d'application. II.1. Fonctionnaire dirigeant L'exé…”
- SaaS platform
- Relational database
- Web interface
- Mobile application
- Data encryption (between platform and terminals)
- Maximum standardization (for hardware, system software, databases, development environments, networks, remote access)
- Open architecture
- Standard architecture
- Portability (of system elements)
- Integrated and modular software package
- Support in French (via mail/visio/ticket or phone)
- Training in French
- Documentation in French (user, programming, maintenance manuals)
- Data recovery and integration methodology (from the current social secretariat software)
- Integration with the master payroll software
- Ability to send automatic ONSS or tax declarations
Sources
- 1HYGEA 2026 CDC Logiciel RH.pdf — “et immédiat des résultats journaliers lors de la saisie de nouveaux pointages ou lors de la modification d'horaire, d'absence, de prestation, de pointages; • Gestions des codes d'absences et de prestations, et des règles…”
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DIRECTORY • 1 FILE
- HYGEA 2026 CDC Logiciel RH.pdf1.7 MBPDF
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