Architektenleistungen nach Teil 3 Abschnitt 2 HOAI (Freianlagen)

The contract timeline includes several key milestones and phases, but a definitive contract start date, overall contract end date, or total duration for the main contract are not explicitly stated.

Key Milestones and Phases:

• Completion of preliminary planning: By January 31, 2027.
• Further contract dates: These will be agreed upon with the further commissioning according to § 3 number 3.3.
• Project Phases (Leistungsphasen): The contract refers to Leistungsphase 2-3, 4, 5, 6-7, 8, and 9 for personnel deployment.
• Project Phases (Organisational): The project is structured into "Planung" (Planning), "Ausschreibung / Vergabe / Abrechnung" (Tendering / Award / Billing), and "Baudurchführung" (Construction Execution).
• Framework Schedule (Rahmenterminplan): A framework schedule is to be established at the project start, detailing the overall project, processing/approval periods, critical processes, and important milestones.
• Updating Schedules (Fortschreibung Terminpläne): The schedule is to be updated during the planning phase, with a detailed schedule including deadlines for award periods recommended by Leistungsphase 3.
• Tendering / Award Phase Schedule (Terminplan in der Ausschreibungs- / Vergabephase): The client is to prepare an award schedule after receiving the planning order. The contractor must create an award schedule for the executing trades no later than Leistungsphase 6.
• Execution Schedule / Construction Schedule Planning (Ausführungsterminplan / Bauablaufplanung): During the execution phase, the schedule must be updated and monitored to include detailed steps such as acceptances, defect management, commissioning, handover to users, and documentation.
• Duration for additional services: The client can commission additional services within 36 months after the completion of previously commissioned services.

Not stated:

• Contract start date.
• Contract end date for the main contract.
• Total duration for the main contract.

The core scope of work for this tender involves architectural services for outdoor facilities ("Freianlagen") and green roofs ("Dachbegrünung") of buildings E and F, including a PV system, as part of the overall renovation of Hochschule Heilbronn.

The Statement of Work summarizes the following service phases and core deliverables:

• Leistungsphase 1: Grundlagenermittlung (Basic Evaluation)
• Clarifying the task and advising on planning methods.
• Site inspection.
• Documenting results.
• Special Services: Creating an existing model of the processing area, including connections to existing outdoor facilities, trees, fire department access, terrain, art installations, and paths/squares.
• Leistungsphase 2: Vorplanung (Preliminary Planning)
• Analyzing fundamentals, coordinating services with involved parties, including BIM execution plan (BAP) and data exchange.
• Developing a planning concept with variant evaluations, considering topography, ecological, environmental, design, and functional requirements.
• Presenting the preliminary design in a digital model with explanations and timeline.
• Cost estimation according to DIN 276 - 1: 2018-12.
• Special Services: Assessing and evaluating existing artistic installations ("Kunst am Bau"), developing integration and protection concepts.
• Special Services: Assessing and evaluating existing trees/vegetation, developing preservation and protection concepts.
• Leistungsphase 3: Entwurfsplanung (Design Planning)
• Developing the design based on preliminary planning, deepening various requirements (design, functional, economic, ecological, etc.).
• Coordinating planning with relevant authorities.
• Presenting the design in a digital model (scale 1:500 to 1:100) with details on planting, materials, legal measures, and timeline.
• Object description including compensation and replacement measures.
• Cost calculation according to DIN 276 - 1: 2018-12.
• Special Services: Updating concepts for existing artistic installations and protection concepts for trees/vegetation.
• BIM-Related Duties (across various phases)
• Planning documentation at the end of service phases 2, 3, 4, 5, and 8.
• Rule-based derivation of quantities and cost estimations from BIM models.
• Element-based determination of masses and quantities from digital models, exported to lists.
• Planning and communication of logistics processes (e.g., construction site setup, traffic areas).
• Regular comparison of planned (As-Planned) with actual (As-Built) construction progress, including transferring selected point clouds for documentation.

The tender also outlines the potential for the client to commission further services in Leistungsphase 6 (Vorbereitung der Vergabe - Preparation for Award) and Leistungsphase 7 (Mitwirkung bei der Vergabe - Assistance in Awarding).

• Leistungsphase 6 (Preparation for Award): Preparing service descriptions with bills of quantities, determining quantities, coordinating descriptions, developing a schedule, determining costs, and cost control.
• Leistungsphase 7 (Assistance in Awarding): Reviewing and evaluating offers, participating in bidder discussions, preparing award proposals, and cost control.