Bereitstellung und Betrieb digitaler Prüfungs-, Korrektur- und Kommunikationsplattformen für die juristischen Staatsprüfungen in NRW

The contract timeline is as follows:

• Contract Start Date: The contract is set to begin on January 1, 2027. In case of necessary technical adjustments during a change of provider, the contract execution may be delayed, but it must start no later than March 1, 2027.
• Contract End Date: The contract is scheduled to end on December 31, 2029.
• Total Duration: The initial contract duration is three years.
• Extension: The contract can be automatically extended once until December 31, 2030, if not terminated by the client three months prior. An optional one-time extension until December 31, 2030, is also mentioned. After the contract ends, support for any appeal and legal proceedings must still be provided.

Key Milestones/Phases:

• Provision of Examination Administration, Execution, and Correction Platform: The provision and programming of the software, including the fulfillment of all A-criteria and the creation of a user manual, will start from the award of the contract. The implementation of the B-criteria promised by the contractor and the supplementary user manual must be completed by July 1, 2027, at the latest.
• Provision of Software for Digital Aids: The provision and programming of the software, including the fulfillment of all A and B criteria and the creation of a user manual, must be completed by April 1, 2027, at the latest.
• Support for Correction Staff and Administration: Support services will commence from January 1, 2027.
• Provision and Operation of Digital Examination, Correction, and Communication Platforms: This service has a minimum contract duration (MVD) of 3 years, starting from January 1, 2027, and ending on December 31, 2029, with a possible extension until December 31, 2030.

The core scope of work for this tender primarily involves the provision and operation of digital examination, correction, and communication platforms for legal state examinations in North Rhine-Westphalia. The contract has a minimum duration of three years, starting January 1, 2027, with a possible extension until December 31, 2030.

The key deliverables and services can be summarized as:

Platform and Software Services:

• Provision and Operation: Establishment and ongoing operation of digital examination, correction, and communication platforms.
• Licensing and Hosting: Providing licenses and technical operation rights for examination administration and correction platforms, as well as hosting these platforms in accordance with security concepts.
• Software Development and Adaptation: Implementing software adaptations based on client specifications and offering a contingent of 110 person-days each for further development services, with and without a purchase obligation.
• Platform Deployment: Initial provision and programming of the examination administration, execution, and correction platform, ensuring all A-criteria are met and a user manual is created. Subsequent implementation of B-criteria and updates to the user manual are also required.
• Digital Aids Software: Provision and programming of software for displaying digital aids, including a standalone version for integration into the ILIAS instance of the Ministry of Justice of North Rhine-Westphalia.
• Exercise Portal: Delivery of an exercise portal for up to 5,000 users, including necessary licenses and adaptations to the live examination software.

Support Services:

• User Support: Providing user support via telephone and email for correction personnel and administration.
• General Support: This generally falls under categories such as operator services, user support services, provider services without content responsibility, and other defined services.

Examination Execution Infrastructure and Personnel:

• Examination Room Setup: Installation of the required IT infrastructure, including network, examination servers, configuration, and testing, for examination locations with one, two, or three examination rooms. This excludes central hardware components and workstation equipment.
• Hardware Provision: Supplying hardware components for the IT infrastructure at examination locations.
• Personnel for Supervision: Providing technical personnel for supervision during examinations at an examination location.
• Server Maintenance: A lump sum for server maintenance, including transport to the company headquarters and return to the examination location.
• Candidate Workstations: Providing hardware for candidates, including laptops, keyboards, and mice.
• Accessible Hardware: Supplying accessible and ergonomic hardware.
• Digital Aids for Exams: Provision of digital aids for written examinations as detailed in Chapter 5 of the service description.