Betreuung und Weiterentwicklung der Medien Familienplanung (print und digital - www.familienplanung.de)

The contract timeline is as follows:

• Contract Start Date: The framework agreement comes into effect with the contract award, and the service period begins with the contract award, but not before February 1, 2027.
• Contract End Date: The service period concludes upon reaching the contractual upper limit or, at the latest, after 24 months, without requiring termination.
• Total Duration: The initial duration is up to 24 months. The framework agreement includes a prolongation option, allowing it to be extended twice, each time by an additional twelve months. If the option right is exercised, the framework agreement ends at the latest at the end of the second extension period.
• Key Milestones/Phases:
• Implementation of services is to commence immediately after contract award, but not before February 1, 2027.
• An initial meeting (Auftaktgespräch) must be conducted within two weeks of the contract start.
• Execution deadlines for individual orders are typically set by the client upon placing each order.
• The client is to be involved in all development phases, and final approval rests with the client.

The core scope of work for this tender involves the comprehensive conceptual and creative support and further development of online portals and print media for the Federal Institute for Public Health (BIÖG).

Key areas of focus include health promotion, education, family planning, sexual education, and prevention.

The tender specifically covers the technical design, CMS page maintenance, and creative advancement of the online portals www.familienplanung.de and www.jung-und-schwanger.de, which operate on the TYPO3 Content Management System. Additionally, it encompasses the ongoing update, new conception, and design adjustment of print media, such as the brochures "Rundum - Schwangerschaft und Geburt" and "Vater werden".

The summary of the Statement of Work includes the following categories and activities:

• Project Management: This involves coordination, work planning, scheduling and conducting meetings (including preparation and follow-up), quality management, budget controlling, communication with the client and other service providers, detailed protocolling, briefing creation, and leading the project team.
• Consulting and Conception: This covers general and strategic consultation regarding design and target audience reach, as well as the development of new ideas and concepts. This includes the re-conception and optimization of user-friendliness, accessibility, and the design of new interactive tools and videos for both print media and internet presences.
• Design: This entails the creation and preparation of visual content for online and print media, such as infographics, explanatory graphics, charts, and videos. It also includes the development of PDF downloads (e.g., checklists, worksheets), the design of new content elements and their presentation forms, visual support for prototype development, image editing, typesetting, final artwork, and image research. All design efforts must ensure compatibility with responsive design and adhere to accessibility guidelines (BITV compliant), with documentation in the Corporate Design Manual.

Regular meetings, including video/telephone conferences, are required for success control and project progress, with protocols to be submitted by the contractor within five working days. An electronic organizational platform (Planio-Ticketsystem based on Redmine) is used for continuous controlling and coordination.