BIM-Planung Ern. EÜ Hanekenfähr; KIB, TWP, VA+KTB; in Lingen (NDS)

The contract timeline includes a start date of January 4, 2027, and an end date of December 31, 2027. This results in a total duration of approximately 12 months for the main services.

Key milestones and phases explicitly mentioned are:

• Intermediate Milestones:
• Submission of the final list of still required planning documents: February 5, 2027.
• Submission of the variant review including BIM delivery: September 15, 2027.
• Completion of the variant decision including BIM delivery: October 15, 2027.
• Submission of the review copy of the preliminary planning booklet including BIM delivery: November 30, 2027.
• Submission of the final preliminary planning booklet including BIM delivery: December 31, 2027.
• Optional Services (Expected Performance Periods):
• Leistungsphase 3 (Lph 3): up to October 31, 2028.
• Leistungsphase 4 (Lph 4): up to June 1, 2029.
• Leistungsphase 5+6/7 (Lph 5+6/7): starting early 2030.
• Quality Gate (QG) Milestones:
• QG 1 occurs at the actual start of performance.
• QG 2 takes place during the performance, recommended at approximately half of the contract duration. For contracts exceeding one year, multiple QG 2s are to be scheduled, with the possibility of up to two additional QG 2s per year depending on the contract duration.
• QG 3 is set for the completion of performance, following the contractually agreed acceptance of the overall service and before the final invoice is submitted.
• All QG AN dates must be recorded as milestones within 30 calendar days after the contract award.
• Capacity Management Phases:
• Strategic Capacity Management: earliest 101 (n-9) to 53 (n-5) months before the timetable change, with an annual registration deadline of July 22.
• Medium-term Capacity Management: 46 (n-4) or 34 (n-3) months before the timetable change, with an annual registration deadline of February 17.
• Capacity Management Driving and Building (n-2): 26.5 months before the timetable change, with an annual registration deadline of September 30.
• Capacity Management Driving and Building (n-1): 19.5 months before the timetable change, with an annual registration deadline of June 13.
• Capacity Conflict Management (KKM): 31 weeks before construction start, with an individual registration deadline based on the construction start date.

The core scope of work for this tender revolves around comprehensive BIM object planning for engineering structures and traffic facilities, including cable trenching, primarily for Deutsche Bahn. Key phases and deliverables explicitly stated include:

• BIM Model Coordination and Documentation: All work results must be summarized, explained, and documented within a BIM model to allow for clear assessment of all essential aspects and conditions. The BIM model is to be completed as necessary.
• Basic Data Collection (Grundlagenermittlung): This involves recording existing building substance, evaluating its suitability for the intended construction task, and integrating this data into the BIM model. It also includes procuring and evaluating official maps and data, digitally transferring them, and integrating them accurately into the BIM model.
• Preliminary Planning (Vorplanung): The scope includes developing a planning concept with alternative solutions presented as BIM models/building data models, assessing these options, and incorporating input from other technical planning participants. This phase also entails performing rough specialist calculations, considering design aspects, and conducting preliminary quantity and cost estimations based on experience. A cost estimate is to be prepared and compared with the financial framework.
• Design Planning (Entwurfsplanung): This phase focuses on confirming the economic viability of the project and securing financial approval for construction. It requires preparing a detailed explanatory report and conducting discipline-specific calculations, such as hydraulic calculations for channels and pipelines, and stability proofs for earthworks. Furthermore, cost calculations, including associated quantity determinations, are to be prepared using the iTWO project management system, comparing them with initial cost estimates and adhering to DB AG guidelines.
• Execution Planning (Ausführungsplanung): This involves the ongoing, model-based determination of construction costs and Life Cycle Costs (LCC).
• Preparation for Award (Vorbereiten der Vergabe): Quantities for the planned construction services must be determined, assigned to specific facilities/service areas, and broken down into individual items to form the basis for the bill of quantities.
• Assistance in Awarding Contracts (Mitwirken bei der Vergabe): This phase includes preparing tender documents, which comprise the BIM model, specifications with bills of quantities, and special contract conditions, all in accordance with DB AG guidelines. It also covers compiling services from various participating parties, conducting bidder discussions, formulating award proposals, documenting the award procedure, assembling contract documents, comparing tender results with the planner-priced bills of quantities and cost calculations, and assisting in the final contract award process.