Camerabeveiliging (CCTV) en toegangsregistratiesysteem (TRS)

Question: What is the contract timeline?

Context: Contract start date, end date, total duration, and any key milestones or phases mentioned. Return null if not stated.

The contract timeline includes the following details:

• Contract Start Date: The agreement commences upon signing. The effective date for the start of the work is December 15, 2026.
• Contract End Date: The initial term of the agreement is 5 years from the date of signing.
• Total Duration: The initial duration is 5 years, with the possibility of being extended five times, each for one year, at the request of the Client. This makes the maximum possible duration 10 years.
• Key Milestones/Phases:
• Publication of the 1st Memorandum of Information: October 7, 2026.
• Latest time for submitting questions: October 12, 2026 at 2:00 PM.
• An initial version of the Implementation Plan must be delivered before October 13, 2026.
• Publication of the last Memorandum of Information: October 16, 2026.
• Latest submission deadline for bids on TenderNed: October 29, 2026 at 2:00 PM.
• TenderNed vault opening: After the closing time of the vault.
• Notification of provisional award decision: November 17, 2026.
• Definitive award: December 8, 2026.
• Signing of the Agreement: As soon as possible after definitive award.
• Contract effective date and start of work: December 15, 2026.
• Completion of work/Implementation completion: March 31, 2027.
• Strategic consultation takes place once a year during the contract term.

The core scope of work for this tender involves the delivery, installation, commissioning, hosting, and maintenance of an integrated Cameratoezichtsysteem (CCTV) and Toegangsregistratiesysteem (TRS) for the Gemeentehuis and De Werf locations.

The core deliverables and statement of work summary include:

Systems and Components:

• Cameratoezichtsysteem (CCTV): Replacement of 54 existing cameras (45 at Gemeentehuis, 9 at De Werf), expansion with 12-13 new cameras, Network Video Recorder (NVR) for storage, Video Management Software (VMS) with central monitoring, and central monitoring workstation(s).
• Toegangsregistratiesysteem (TRS): Replacement of 31 existing readers at Gemeentehuis with an expansion of 5-10 additional units, a new TRS installation at De Werf covering 5-10 access points, access control software, access security utilizing NFC (cards, tags, and mobile access via smartphone wallet), issuance of approximately 350 new secure access passes, electric locks, controllers, REX-sensors, and a visitor management system.
• Brand- en Inbraakbeveiliging: Integration of the existing fire and intrusion alarm system with the new TRS and CCTV, including panic buttons.
• Infrastructuur: Necessary network adjustments, cabling (utilizing existing routes where possible), and UPS/emergency power supply.
• Software en Integratie: Integration between the new CCTV and TRS systems, integration with the existing intrusion and fire alarm installation, coupling with Microsoft EntraID (or AFAS personnel system), and an optional coupling with a building management system (GBS) if desired.

Services and Deliverables:

• Design and engineering for both Gemeentehuis and De Werf locations.
• Installation and commissioning of all systems.
• Training for both functional administrators (4-6 persons) and users (approximately 20 key-users among municipal employees).
• Delivery of comprehensive documentation, including technical, user, and procedural manuals, which must be up-to-date.
• An annual maintenance contract for the systems.
• Development of an Implementation Plan, with the first version due before October 13, 2026.
• Provision of remote services during the contract term.
• Annual submission of ISO 27001 certification to meet article 38 of the General Purchasing Conditions (Inkoopvoorwaarden).

Project Objectives:

• To enhance physical security for employees, visitors, and confidential information, eliminate camera blind spots, introduce a complete access registration system for De Werf, and increase camera coverage to a minimum of 95% at both locations.
• To ensure compliance with AVG, BIO2, and NEN 62676-4 standards, with an updated DPIA before commissioning, and adherence to Privacy by Design and Privacy by Default principles.
• To establish future-proof management by providing centrally manageable, scalable, and integrated systems with existing platforms such as AFAS, Microsoft EntraID, and the fire and intrusion alarm system, ensuring clear functional management and standardized processes.

Items explicitly outside the scope of work include:

• Continuous monitoring by an external security service (manned security).
• Messenger services for TV monitoring.
• Security for other municipal locations (e.g., waste disposal site, HVC, outdoor service support points).
• Large-scale civil works.
• Major electrical adjustments beyond system couplings.
• Replacement of the existing intrusion and fire alarm installation (only integration is in scope).
• Renovation or modification of doors/locking mechanisms, unless strictly necessary for TRS functionality.
• Licenses for external systems like AFAS, EntraID, or multifunctional printers.
• The direct supply of (access) cards.