Published
Cleaning Services for Tanbridge House School
Notice number: ocds-h6vhtk-06d0f5
KEY INFORMATION
- Submission deadline
- • Sep 16, 2026
- Location
- 🇬🇧 United Kingdom
- Contracting authority
- West Sussex County Council
- Accepted Languages
- English
- Tender type
- Services
- Contract Value
- Published date
- Aug 7, 2026
TENDER DESCRIPTION
This tender seeks proposals for the comprehensive management and provision of cleaning services for Tanbridge House School, covering approximately 12,500 square meters. The core scope includes regular daily and weekly cleaning tasks during 39 term-time weeks and a dedicated deep clean schedule during 4 holiday weeks, requiring two members of staff for 52 weeks per year, with a primary shift from 4 pm to 10 pm, Monday to Friday. Bidders must meet specified financial standing requirements and adhere to Good Industry Practice, while also ensuring technical and administrative interfaces for system integration and managing AI-generated content under strict conditions of accuracy, verification, confidentiality, transparency, and compliance. The contract is anticipated to commence on 1st January 2027, with an initial period mentioning Contract Year 1, 2, and 3, and an option for the School to extend for up to two additional years. The closing date for questions is 8th September 2026, and tenders must be received by 16th September 2026.
TENDER BRIEF
The contract timeline is as follows:
- Tendering Phase:
- Tender Notice (UK4) issued to Bidders: 05/08/2026
- Site visits: 25/08/2026 and 27/08/2026
- Closing date for submission of Bidders’ questions: 08/09/2026 at 5pm
- Answers to Bidders’ questions circulated to all Bidders: 11/09/2026
- Closing date for receipt of Tenders: 16/09/2026 at 12pm
- Evaluation and Award Phase:
- Evaluation period: From 17/09/2026 to 22/10/2026
- Contract Award Notice (UK6) Notification of proposed contract award and start of standstill period: By end October 2026
- Expected date for signature of the Contract: November 2026
- Contract Detail Notice (UK7): November 2026
- Mobilisation and Commencement Phase:
- Mobilisation period: November/December 2026
- Anticipated Contract Commencement Date: 01/01/2027
- Anticipated Service Commencement Date: 01/01/2027
The contract is stated to commence on 1st January 2027. The duration includes mentions of "Contract Year 1", "Contract Year 2", and "Contract Year 3". The School has the option to extend the contract period by further periods of up to two (2) years, with written notice given no later than three (3) months before the end of the initial period or any previous extension. An explicit fixed end date or total duration is not stated.
Sources
- 1ITT for Cleaning Service for Tanbridge House School v2.00.docx — “N: Commercial Assessment (Attachment) 30 Appendix O: Bidder Advantage Initiative (NOT REQUIRED) 30 Appendix P: AI Declaration (Attachment) 30 Appendix Q: Financial Standing Assessment (Attachment) 30 Deadline for Respond…”
- 2Appendix D - Long Contract - Cleaning Contract Tanbridge House School 29.07.26 v1.00.pdf — “period in question (calculated and expressed in the same way as the KPI for that part of the Services is calculated and expressed in Schedule E (Performance Management); "Affected Party" | means as defined in clause 54.1…”
The core scope of work for this tender is the management and provision of cleaning services for Tanbridge House School. The service covers approximately 12,500 square meters.
The key aspects and deliverables include:
- Contract Duration: The service is required to operate for 43 weeks per year, comprising 39 term-time weeks and 4 holiday weeks for deep cleaning.
- Staffing: Two members of staff are required for 52 weeks a year.
- Term-Time Cleaning: Regular daily and weekly cleaning tasks throughout all school buildings during the 39 term-time weeks.
- Deep Cleaning: A specific deep clean schedule must be followed during the 4 designated holiday weeks.
- Main Shift: The primary cleaning shift typically runs from 4 pm to 10 pm, Monday to Friday, accumulating 195 hours per week, with flexibility for contractors to propose alternative or supplementary shifts.
- Specific Tasks: General cleaning tasks include, but are not limited to, cleaning floors, emptying waste bins, removing chewing gum, dusting TVs and computers, and damp wiping fixtures.
- Miscellaneous Works: Other agreed-upon cleaning or associated works, utilizing accrued/banked hours, may also be required.
- Compliance: The services must be provided in accordance with the contract provisions, all necessary consents, applicable laws, Good Industry Practice, and Target Key Performance Indicators (KPIs).
- Flexibility: The school reserves the right to amend the specification as needed, with changes to be discussed with the supplier.
Sources
- 1Appendix B - Specification for Cleaning Services at Tanbridge House School v1.00.pdf — “1 TANBRIDGE HOUSE SCHOOL CLEANING SPECIFICATION This contract is for the management and provision of a cleaning service for the School to be provided to the following areas: Building Square Metres Tanbridge House School…”
- 2Appendix D - Long Contract - Cleaning Contract Tanbridge House School 29.07.26 v1.00.pdf — “2-PAYMENT PLAN | 51 PART 3-INVOICING | 51 SCHEDULE D - SPECIFICATION... | 53 SCHEDULE E - PERFORMANCE MANAGEMENT .... | 54 PART 1: KPIS | 54 PART 2: SERVICE CREDITS | 55 SCHEDULE F - CONTRACT MANAGEMENT. | .56 SCHEDULE G…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 12 FILES
- Appendix N - Commercial Assessment -Tanbridge House School.xls77 KBXLS
- Appendix C - Service Levels, Service Credits and KPIs v1.00.xlsx89 KBXLSX
- Appendix F - Form of Tender v0.02.dotx769 KBDOTX
and 5 other documents
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