Published
Hamsterley Forest & Chopwell Wood
Notice number: ocds-h6vhtk-06e1d3
KEY INFORMATION
- Submission deadline
- • Sep 10, 2026
- Location
- 🇬🇧 United Kingdom
- Contracting authority
- Forestry Commission
- Accepted Languages
- English
- Tender type
- Services
- Contract Value
- Published date
- Aug 11, 2026
TENDER DESCRIPTION
This tender seeks comprehensive cleaning and sanitization services for various Forestry England facilities, including offices, visitor centres, castles, glasshouses, and public toilet blocks across multiple locations, requiring daily cleaning of staff and public areas, classrooms, office spaces, and kitchens, with specific deliverables and varying frequencies by location. The contract is anticipated to commence on 1st November 2026 for a duration of 60 months (5 years), with the deadline for questions on 1st September 2026 and tender returns by 10th September 2026, both at 12:00. Bidders must submit proposals via the Panacea e-tendering system in English, adhering to good industry practice and strict compliance with relevant health and safety legislation, including CE marking for all equipment. Financial capacity will be rigorously assessed based on recent accounts, credit reports, profitability, liquidity ratios, and overall stability, with unspecified financial thresholds requiring potential parent company or bank guarantees if not met.
TENDER BRIEF
The contract timeline is as follows:
- Expected Contract Start Date: 1st November 2026.
- Total Duration: 60 months (5 years). The agreement will start on the Commencement Date and continue for this term unless terminated earlier.
- Key Milestones:
- Closing date and time for questions: 1st September 2026 12:00.
- Closing date and time for tender returns: 10th September 2026 12:00.
Sources
- 1North Delamere and PSS Cleaning ITT Goods & Services- Panacea Updated.pdf — “changes to these dates by sending you a message on our electronic tendering system. What is happening | When Site visit | Site visits can be booked in advance through Delta. Closing date and time for your questions | 1st…”
- 2Cleaning Contract Terms and Conditions.pdf — “Commission that the Commission has provided to the Supplier on or before the Commencement Date, as updated and notified to the Supplier from time to time. has the meaning given under section 84 of FOIA. the period of 60…”
The core scope of work for this tender involves providing comprehensive cleaning and sanitization services for various Forestry England facilities. These facilities include offices, visitor centers, castles, glasshouses, and public toilet blocks across multiple locations such as Delamere Forest, Whinlatter, and Kielder Castle.
The statement of work summary outlines a range of cleaning deliverables with specified frequencies (e.g., daily, twice a week, weekly, monthly, every 4 weeks, every 6 months, every 12 months, or ad hoc).
Key deliverables and areas of cleaning include:
- General Office/Retail/Visitor Areas: Emptying waste bins, sanitizing bins, cleaning furniture, dusting wall heaters, dry-dusting electrical equipment (keyboards, screens, phones), cleaning window ledges, cable ducting, door handles, push plates, door surfaces, internal windows, and removing obvious wall stains. Floors are to be vacuumed and mopped, including entrance area mats and stairs. Cobwebs and dirt are to be removed from ceilings, ceiling lights, and alarm sensors.
- Toilet and Shower Facilities: Cleaning and sanitizing toilets, wash basins, taps, showers, hand dryers, paper towel dispensers, walls, splashbacks, cubicles, pipework, and extractor fans. This also includes replenishing toilet roll and hand soap stocks.
- Kitchen and Staff Welfare Areas: Cleaning and sanitizing worktops, tables, sink areas, taps, the inside and outside front of fridges, microwaves (inside and outside), toasters, and hot taps/kettles.
- Specific tasks for certain locations: Sweeping/vacuuming and mopping floors, cleaning light fittings, removing cobwebs, dusting counters, sills, and other flat surfaces (including fire extinguishers and alarm panels), cleaning and disinfecting phones, emptying outdoor litter bins, cleaning internal/external surfaces of sanitary bins, and topping up leaflets.
- Specialized cleaning: Stripping and sealing appropriate flooring, and cleaning blinds above ground level.
The cleaning schedule requirements vary by location, for instance, Kielder Castle requires daily cleaning from April to October and five times per week from November to March. Similarly, cleaning times are specified, such as before 07:30 or after 17:00 for the Delamere Forest Office, or by 09:00 or after 19:00 for Whinlatter Visitor Centre.
Sources
- 1North District Delamere and PSS Cleaning_Pricing Schedule.xlsx — “weekly) (£)",,,,,, ,,,,,, Staff element % (see Specification section 5.1), ,,,,, "Forestry England Office, Delamere Forest, Northwich. CW8 2JD",,,,, "The Forestry England Office consists of a lobby/reception area leading…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 5 FILES
- CS-PA-018 Above Threshold Supplier Declaration.docx30 KBDOCX
- North Delamere and PSS Cleaning ITT Goods & Services- Panacea Updated.pdf420 KBPDF
- North District Delamere and PSS Cleaning_Pricing Schedule.xlsx68 KBXLSX
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