Contractació mixta pel subministrament i el servei de manteniment del programari de gestió integral dels recursos humans de l’Ajuntament i del Patronat Municipal Assistencial de Sant Joan de Vilatorrada

The contract is for an initial duration of 3 years, counted from the date of contract perfection, with a possible extension of one additional year.

While specific calendar start and end dates are not provided, the budget allocation indicates the contract's financial scope from 2026 (4 months) through 2027, 2028, 2029, and potentially 2030 if the one-year prolongation is exercised.

Key milestones or phases mentioned include:

• Supply, installation, parameterization (including data migration), and maintenance of an information system.
• Planning of works with detailed activities for each phase.
• Forecasted deadlines for validation tests and the implementation (putting into production) of each module.
• The contractor is required to present a work plan detailing activities per phase, proposed methodology, and a schedule for validation tests and module deployment.
• Regular reports reflecting the project's progress and any changes to the initial plan are also required.

The core scope of work for this tender is the contracting of an information system to enable integrated human resources management for the Sant Joan de Vilatorrada City Council and the Municipal Assistance Board (PMA). This system must be adapted to the current legal framework and provide comprehensive functionalities for a human resources department.

The Statement of Work summary and core deliverables include:

• Integrated HR System Management: Payroll, social security, related taxes, employee portal, and time control (attendance registration system).
• System Implementation: Supply, installation, and parameterization of the software. This includes deploying and configuring the modules according to specific needs.
• Data Migration: Migration of existing data from current payroll and time control programs.
• Training: Adequate training for personnel, including new hires, in the use of the new platform.
• Operational Support: Ongoing support for the operations of the entire supplied platform.
• Infrastructure and Hosting: Provision of necessary cloud infrastructure (web access to applications) and support for maintaining required quality. This also covers hosting for website operation and backup services.
• Software Licensing: Provision of unlimited and unrestricted use licenses for the integrated management platform's software modules.
• Integration: Connection with other applications used by the City Council.
• Services include: Software implementation services, software configuration services, website operation hosting, and backup services.