Depot Electric Vehicle Charge Point Management System

The contract shall commence on the Commencement Date and continue for the Term. The Council may extend the contract beyond the Initial Term by further extension periods. The contract will expire on the expiry of the Initial Term or any relevant Extension Period if not extended. The Contract Live Date is indicatively November 2026.

Key milestones and phases include:

• Mobilisation Period: The time from the date of the Contract Acceptance Letter to the Commencement Date.
• Mobilisation Plan: To be submitted within 30 days of contract award, including a detailed timetable, programme plan, activity schedule, clearly identified stages, milestones, and quality gateways.

Indicative timetable for the evaluation and award process:

• Tenders Issued: 18 August 2026 to 18 September 2026.
• Tender Return Date: 18 September 2026.
• Contract Award Date: October 2026.
• Contract Live Date: November 2026.

The core scope of work for this tender involves services related to Charge Point Management Systems (CPMS) and Depot Electric Vehicle Charge Point Maintenance.

For Lot 1 - CPMS, the scope includes the migration of chargepoints on the existing network, which involves network assessment, liaison with existing providers, issuing new RFIDs, minimizing downtime, and managing non-migratable chargepoints, all to be detailed in a Migration Plan. It also covers the operation of the CPMS, encompassing communication management with charge points, CPMS features, user support, and fault reporting processes. Additionally, data reporting and business continuity are part of the scope, requiring the organization to meet data reporting requirements, provide Council access to all data in a readable format, and detail their approach to information security.

For Lot 2 - Depot Electric Vehicle Charge Point Maintenance, the scope includes conducting site surveys and liaising with the CPMS for technical support during migration, considering organizational capacity, knowledge of existing equipment, and any associated limitations or risks. Fault management of existing charge points is also a key area, involving liaison with the CPMS supplier, fault reporting, ensuring appropriate response times, and having access to diagnostic equipment and spares. Furthermore, the scope covers planned and preventative maintenance, including annual on-site checks and the management of reactive maintenance. Finally, it includes the capability for replacement and installation of existing and new charging devices, which requires considering available new hardware, supply chains, and the execution of works, including the management of groundworks subcontractors if necessary.

A common core deliverable for both lots is a Mobilisation Plan, which must be submitted within 30 days of contract award. This plan should include a detailed timetable, programme plan, activity schedule, demonstrate how Key Personnel will be involved, and identify clear stages, milestones, quality gateways, along with a proposal for progress reporting to the Council. The Services are broadly defined as those delivered by or on behalf of the Service Provider as described in the Specification.