Dostawa i wdrożenie Systemu Elektronicznego Obiegu Dokumentów w klasie Elektronicznego Zarządzania Dokumentacją dla Warszawskiego Centrum Opieki Medycznej „KOPERNIK” Sp. z o.o.

The contract timeline specifies that the implementation of the agreement must be completed by December 31, 2026. Following the completion of the system, there will be a warranty, technical support, and author's supervision period lasting 36 months from the date the Final Acceptance Protocol is signed.

The contract start date is not explicitly stated as a specific calendar date in the provided documents. However, a proposed implementation schedule is to be submitted within 10 working days from the date the agreement is concluded. An estimated period of validity for the contract is also mentioned as 90 days.

Key milestones and phases for the implementation include:

1. Preparation of the Work Schedule.

2. Performance of the Pre-implementation Analysis and development of its documentation.

3. Delivery of software licenses (Stage III, which triggers the first payment).

4. Installation, configuration of infrastructure, and preparation of test and production environments.

5. Configuration and adaptation of the System to the Employer's requirements.

6. Data migration and integration of the System with the Employer's systems.

7. Launch of the System's test environment, conducting various tests (functional, integration, performance, acceptance), and error correction.

8. Launch of the System in the production environment.

9. Post-implementation tests in the production environment, error correction, and training for administrators and users.

10. Preparation of post-implementation documentation and final acceptance of the System, confirmed by signing the Final Acceptance Protocol (triggers the second payment).

11. Provision of warranty, technical support, and author's supervision for 36 months after the Final Acceptance Protocol is signed.

• minimum Linux
• minimum Windows
• Compliance with legal regulations of the Republic of Poland
• Compliance with legal regulations of the European Union
• Compliance with technical standards
• Compliance with "Standardy Akredytacyjne Szpitale", Centrum Monitorowania Jakości, Kraków 2024
• Compliance with the Act of September 11, 2019 6 Public Procurement Law
• Compliance with the Act of August 27, 2009, on public finances
• Compliance with the Act of September 29, 1994, on accounting
• Compliance with the Act of February 17, 2005, on the informatization of public entities
• Compliance with the Regulation of the Council of Ministers of May 21, 2024, on the National Interoperability Framework
• Compliance with the Act of April 4, 2019, on digital accessibility of websites and mobile applications of public entities
• EZD standard (Elektroniczne Zarz
  05dzanie Dokumentacj
  05)
• Uniform Material Index of Files (JRWA)
• Archiving data in accordance with the Act on National Archival Resources and Archives
• Three-layer architecture
• SQL database engine
• WWW-based solutions
• Mozilla Firefox (latest versions)
• Google Chrome (latest versions)
• Microsoft Edge (latest versions)
• Network API in REST architecture
• Web services based on SOAP protocol
• Structured data exchange files in *.XML format (with XSD schemas)
• Direct connections at the relational database level
• Comarch ERP platform (for integration)
• Appmedica system (for two-way integration)
• Mobile application optimized for screen diagonals from 4.7 inches to 11 inches
• iOS operating system (minimal version iOS 13.4)
• Android operating system (minimal version Android 9, API 28)
• App Store for iOS (for mobile app distribution)
• Google Play for Android (for mobile app distribution)
• HTTPS protocol (for mobile application network connections)
• Polish language (for user interface, system messages, and documentation)
• Full scalability
• HelpDesk (notification system)