eHealth – Psychiatrická léčebna Petrohrad

Question: What is the contract timeline?

Context: Contract start date, end date, total duration, and any key milestones or phases mentioned. Return null if not stated.

The contract starts on the day the contract is signed and becomes effective. The total duration of the contract is 140 days from the effective date (T+140). The documents explicitly state that the performance term and partial performance terms do not change.

Key milestones and phases are as follows:

• Phase 1: Start of realization (T): This phase begins on the day the contract is signed.
• Phase 2: Analysis and solution proposal (T+45 days): The final version of the "Analysis and Solution Proposal" must be submitted by the Contractor at least 5 days before T+45. The Client will provide feedback within 3 days, and the Contractor will submit the revised version within 2 days. Acceptance Protocol No. 1 will be signed upon completion of this phase.
• Phase 3: Delivery, implementation, installation, and configuration of SW and infrastructure (T+60 days): The Contractor must notify the Client of the start date of the acceptance procedure at least 3 working days before T+60. Acceptance Protocol No. 2 will be signed.
• Phase 4: SW development and implementation, SW documentation delivery (T+90 days): The Contractor must notify the Client of the start date of the acceptance procedure at least 3 working days before T+90. Acceptance Protocol No. 3 will be signed.
• Phase 5: Verification of system functionality (T+120 days): This includes testing the system and verifying its full functionality.
• Phase 6: User and administrator training (T+120 days): This phase includes training on how to transfer operations to the backup location.
• Phase 7: Delivery of system documentation (T+120 days): This includes user documentation, as-built documentation, system documentation, and project documentation.
• Phase 8: Transfer to trial operation (T+120 days): This involves transferring to trial operation, addressing all defects and deficiencies, completing the implementation, and transferring to full operation. Acceptance Protocol No. 4 will be signed.
• Phase 9: Completion of delivery (T+140 days): This phase includes the start of the operating period for the delivered system. The Client will invite the Contractor to hand over the work at least 5 working days before the planned completion date and propose a date for the acceptance procedure, which typically lasts 5 working days. A handover protocol will be signed.

The core scope of work for this tender involves ensuring the development and improvement of the internal and external functioning of the contracting authority's organization through the implementation of a modern information system that supports the e-health concept. This solution includes the introduction of electronic medical documentation and other functionalities to enable efficient use of information technologies and procedures in healthcare, ensuring interoperability and secure connection of internal organizational processes with the external environment.

The Statement of Work (SOW) summary and core deliverables are structured in several phases:

1. Project Initiation: Commencement of the project upon signing the delivery contract.

2. Analysis and Solution Design: Development of an analysis and solution proposal to clarify implementation conditions (implementation analysis). This phase includes submitting a final version of the analysis and design for review, incorporating feedback, and delivering Acceptance Protocol No. 1.

3. Software and Infrastructure Delivery, Implementation, Installation, and Configuration: Delivery and implementation of software and network infrastructure. This also includes the design and complete delivery of NIS infrastructure.

4. Software Development and Implementation, Documentation Delivery: Custom development and implementation based on the analysis and solution design, along with the delivery of software documentation.

5. System Functionality Verification: Testing the system and verifying its full functionality.

6. User and Administrator Training: Training users and administrators, including how to transfer operations to a backup location.

7. System Documentation Delivery: Provision of user, as-built, system, and project documentation for the delivered system and its components.

8. Transition to Trial Operation: Transition to trial operation, rectification of all defects and deficiencies, completion of implementation, and transition to live operation.

9. Completion of Delivery: Marking the start of the operational period for the delivered system.

The delivery also encompasses project management, processing of analysis and solution design, development/expansion of the information system, implementation of the information system, and initial import of data sources. The work includes providing licenses and relevant documentation, as well as qualified training for users and administrators, and costs associated with trial operation.

Areas explicitly excluded from the delivery are:

• Provision of communication infrastructure (networks, etc.) not specified in the requirements, between individual system elements. The contracting authority will provide necessary network connections.
• Integration with other information systems in the contracting authority's healthcare facilities not explicitly mentioned in the delivery. However, the delivery of an integration interface for future connections is included.
• Readiness of connected IS for integration and related integration work.
• Consumables used in the subsequent operation of the information system not stated in the delivery requirements.
• Existing solution areas (current functionalities of systems, technologies, and workplaces) not affected by the delivery will remain unchanged and not be negatively impacted.

It was initially stated that infrastructure, hardware, and system software provided by the contracting authority and not listed in requirements were excluded, but this point was later canceled, and the contracting authority now requires the proposal and complete delivery of NIS infrastructure as part of phase 3.The core scope of work for this tender is to ensure the development and improvement of the internal and external functioning of the contracting authority's organization through the implementation of a modern information system supporting the e-health concept. This includes the introduction of electronic medical documentation and other functionalities to enable efficient use of information technologies and procedures in healthcare, ensuring interoperability and secure connection of internal organizational processes with the external environment.

The Statement of Work summary and core deliverables include:

• Project Initiation: Starting the project upon contract signing.
• Analysis and Solution Design: Developing an analysis and solution proposal for implementation clarification, including submitting a final version for review, incorporating feedback, and delivering Acceptance Protocol No. 1.
• Software and Infrastructure Delivery, Implementation, Installation, and Configuration: Delivering and implementing software and network infrastructure, along with the design and complete delivery of the Network Information System (NIS) infrastructure.
• Software Development and Implementation, Documentation Delivery: Custom development and implementation based on the analysis and design, and provision of software documentation.
• System Functionality Verification: Testing and verifying the full functionality of the system.
• User and Administrator Training: Training on system usage and operation, including transfer to a backup location.
• System Documentation Delivery: Providing user, as-built, system, and project documentation.
• Transition to Trial Operation: Moving to trial operation, rectifying defects, completing implementation, and transitioning to live operation.
• Completion of Delivery: Signifying the start of the delivered system's operational period.

Additional services and deliverables include project management, processing of analysis and solution design, development/expansion and implementation of the information system, and initial data source import. It also covers licenses, documentation, qualified user and administrator training, and trial operation costs.

The following are explicitly excluded from the delivery:

• Provision of communication infrastructure (networks, etc.) not specified in requirements, as the contracting authority will provide necessary network connections.
• Integration with other information systems in healthcare facilities not explicitly mentioned, though the delivery includes an integration interface for future connections.
• Readiness of connected IS for integration and associated integration work.
• Consumables used in the subsequent operation of the information system not stated in the delivery requirements.
• Existing solution areas (functionalities of systems, technologies, and workplaces) not affected by the delivery will remain unchanged.