El objeto del presente contrato es la prestación de un servicio integral de conceptualización, diseño, producción y gestión operativa del espacio expositivo y de los contenidos expositivos e interactivos de MWCapital para su participación institucional en el MWC Barcelona 2027, que se celebrará del 1 al 4 de marzo de 2027 en el recinto Fira de Barcelona – Gran Via. Las prestaciones objeto del contrato conformarán el proyecto expositivo anual 2027 de MWCapital, constituyendo el principal espacio institucional, divulgativo y experiencial de la Fundación en el marco del MWC Barcelona 2027. La actuación objeto del contrato constituye una pieza esencial dentro del calendario estratégico de MWCapital, al permitir disponer de un entorno expositivo diferenciado, funcionalmente adecuado, arquitectónicamente coherente, técnicamente solvente y alineado con el posicionamiento institucional de la Fundación. Su ejecución contribuirá al cumplimiento de los fines fundacionales de MWCapital, especialmente en lo relativo a la difusión del conocimiento, el impulso del ecosistema tecnológico, el acercamiento de la tecnología a la ciudadanía y la proyección de Barcelona como hub digital global.

The contract timeline is as follows:

• Contract start date: The duration of the contract begins on the date of its formalization.
• Contract end date: The contract extends until March 1, 2028, inclusive.
• Total duration: Not explicitly stated as a calculated value (e.g., number of months/years). However, it is mentioned in the context of price revision that it is a single service contract with a lump sum price and a duration inferior to twelve months, which means price revisions are not foreseen.
• Key milestones or phases:
• Main Phases:
• Conceptualization, design, development, and production of the annual exhibition project 2027, starting from the formalization of the contract.
• Preparation and execution of the introductory activation for Mobile Lunch 2027 (if the corresponding modification is approved). The Mobile Lunch 2027 will be held on February 28, 2027.
• Transport, implementation, assembly, commissioning, operation, maintenance, and dismantling of the MWCapital exhibition space at MWC27. MWC Barcelona 2027 will take place from March 1 to March 4, 2027.
• Storage, conservation, and availability of the exhibition elements until March 1, 2028, inclusive.
• Actions for adaptation, reconditioning, or reuse, only if the corresponding contractual modification is approved.
• Specific Milestones with Deadlines:
• Kick-off meeting: Within 3 business days following formalization.
• Work plan, organizational chart, responsibilities, and risks: Within 5 business days following the kick-off.
• Sustainable management plan (if offered): Within 15 calendar days following formalization.
• Innovation management, validation, and traceability plan (if offered): Within 15 calendar days following formalization.
• Global conceptualization and consolidated proposal: According to the validated timeline.
• Executive project and technical documentation: Before starting any irreversible production.
• Functional pre-installation in Barcelona: Between 14 and 7 calendar days before March 1, 2027.
• Test report and corrective actions: Within 24 hours following pre-installation.
• Complete delivery of the space: February 27, 2027, at 13:00 hours.
• Daily operation: All systems operational by 08:00 hours.
• Celebration of MWC27: From March 1 to March 4, 2027.
• Closing report, visitor analysis, and carbon footprint: Within 30 calendar days following March 4, 2027.
• Storage and conservation: Until March 1, 2028, inclusive.
• Final delivery of elements and documentation: As a maximum, by March 1, 2028.
• Invoicing Phases: The contract amount will be invoiced according to four technical milestones:
• Phase 1: Conceptual Design: 30% of the total amount (excluding VAT) to be invoiced in January 2027, after MWCapital validates the documentation for conceptualization, design, development, and production of the exhibition project.
• Phase 2: Functional pre-installation, assembly, and commissioning.

The core scope of work for this tender involves the integral coordination and execution of a project, encompassing the global conceptualization, narrative, and experiential design for the annual project 2027. It includes the architectural, functional, graphic, lighting, and technical design of the exhibition space, as well as the conceptualization, development, and production of a main exhibition element and up to five secondary experiential elements. The scope also covers the integration of content, technologies, audiovisual systems, installations, and physical elements into a cohesive exhibition solution, alongside the design, implementation, operation, and exploitation of a visitor analysis system. Furthermore, it details the material production, programming, configuration, assembly, testing, commissioning, and the preparation of all necessary technical and executive documentation. The contractor is responsible for the integral operational management of the space during MWC27, including preventive and corrective maintenance, technical support, and incident management. Finally, the scope extends to the disassembly, removal, transport, storage, conservation, and availability of elements, and the delivery of all required technical, operational, and closing documentation.

The core deliverables include, but are not limited to:

• A Work Plan detailing the chronogram, milestones, dependencies, responsibilities, governance, and risks.
• A Global Conceptualization document outlining the narrative, title, objectives, itinerary, and integration.
• A Preliminary Project of the Space, including plans, sections, elevations, renders, flows, and accessibility.
• An Executive Project with construction plans, details, loads, electricity, lighting, rigging, materials, and safety information.
• Dossiers for each element, covering concept, user experience (UX), technology, dimensions, consumption, connectivity, maintenance, and safety.
• A Plan for the Analysis System, specifying methodology, indicators, architecture, privacy, testing, and exploitation.
• If offered, a Sustainability Plan with measures, responsibilities, indicators, and evidence, and an Innovation Plan detailing solutions, maturity, dependencies, validations, and contingencies.
• An Assembly and Logistics Plan covering phases, resources, access, permits, occupational risk prevention (PRL), insurance, and coordination.
• A Pre-installation Report summarizing tests, incidents, and corrective actions.
• An Operation and Maintenance Manual for startup, shutdown, maintenance, incidents, and contingencies.
• An Incident Log, updated daily, with times, diagnosis, solution, recovery, and closure details.
• A Material Passport for identification, property, rental, weight, destination, and status, and an Inventory of materials and equipment.
• A Visitor Analysis Report containing methodology, results, conclusions, and exportable data.
• A Carbon Footprint Report.
• A Global Closure Report on execution, incidents, results, learnings, and recommendations.
• As-built Documentation, including final plans, configurations, manuals, codes, credentials, and licenses.
• An Initial Storage Report with inventory, status, photographs, location, and insurance details.
• A Final Delivery of stored elements and updated documentation.