Energetische Sanierung Einfachsporthalle Engelbert-Kaempfer-Gymnasium - Objektplanung

The contract timeline includes several key milestones and phases. The EU contract announcement was made on 06.08.2026, with the offer deadline set for 08.09.2026 at 12:00 PM. Possible presentations of offers or clarification meetings are scheduled for the 38th calendar week of 2026, followed by information according to § 134 GWB in the 39th calendar week of 2026. The award letter and rejections are expected in the 41st calendar week of 2026, and the binding period ends on 30.10.2026.

The planning start is immediately after the contract award.

For Leistungsstufe 1 (Service Level 1), which includes basic evaluation, preliminary planning, draft planning, and approval planning, the completion of the draft planning (LPH 3) is scheduled for 31.01.2027, and the submission of approval planning is by 31.03.2027.

For Leistungsstufe 2 (Service Level 2), covering execution planning up to object supervision, the completion of the construction project is no later than 30.11.2028. The final invoice and completion of the proof of use are due 3 months after the completion of the construction measure. The overall implementation period is extended until 31.12.2028.

The core scope of work for this tender is the provision of architectural services for building and interior design ("Architektenleistungen des Leistungsbildes Gebäude und Innenräume gem. § 34 HOAI"). This specifically involves assisting in the execution of a construction project funded by the European Regional Development Fund (ERDF/JTF-Programme NRW). The project entails the energy-efficient renovation of the single sports hall at the Engelbert-Kaempfer-Gymnasium in Lemgo, located at Rampendal 63, 32657 Lemgo.

The Statement of Work (SOW) summarizes the project deliverables across various service phases (Leistungsphasen or LPH) as defined by HOAI § 34. The initial commission includes Service Level 1, covering LPH 1 through 4.

The core deliverables, categorized by Leistungsphase, include:

• LPH 1: Grundlagenermittlung (Basic Evaluation): Clarifying tasks, conducting site inspections, advising on service needs, formulating decision aids for selecting planning specialists, and summarizing/documenting results.
• LPH 2: Vorplanung (Preliminary Design): Analyzing fundamentals, coordinating with planning specialists, defining objectives, developing preliminary designs, evaluating variants, clarifying conditions (e.g., urban planning, technical, economic), providing work results for other specialists, conducting preliminary negotiations for approval, cost estimation (DIN 276), creating a schedule, and documenting results.
• LPH 3: Entwurfsplanung (Design Planning): Developing design plans based on preliminary planning, providing work results for other specialists, object description, negotiating approval feasibility, cost calculation (DIN 276), and updating the schedule.
• LPH 4: Genehmigungsplanung (Approval Planning): Developing and compiling documents for public law approvals, including applications for exceptions and exemptions, negotiating with authorities, submitting documents, and adapting planning documents.
• LPH 5: Ausführungsplanung (Execution Planning): Developing execution planning with all necessary details (graphical and textual), creating execution, detail, and construction drawings, providing work results for other specialists, updating the schedule, updating execution planning during construction, and reviewing assembly plans.
• LPH 6: Vorbereitung der Vergabe (Preparation for Procurement): Setting up a procurement schedule, compiling service descriptions with bills of quantities, coordinating interfaces with other planning specialists, determining costs based on priced bills of quantities, cost control, and compiling procurement documents.
• LPH 7: Mitwirkung bei der Vergabe (Assistance in Procurement): Coordinating procurement by specialist planners, obtaining offers, and reviewing and evaluating offers.
• LPH 8: Objektüberwachung und Dokumentation (Object Supervision and Documentation): Object supervision and documentation.
• LPH 9: Objektbetreuung (Object Support): Object support.

Special services consistently mentioned across multiple phases include:

• Utilizing and administrating the electronic exchange platform "Planfred".
• Assisting in the preparation of the proof of funds utilization ("Mittelverwendungsnachweis") for the funding provider.
• Cooperating in budget calls by compiling information for the disbursement of funding tranches.
• Participating in the content and formal preparation of the final proof of funds utilization.

The overall project goal is the development of a permanently approvable plan, and assuming the commissioning of Service Level 2, object supervision and support, all in compliance with the contract's provisions and within specified cost and schedule targets.