Published
Enregistrement, prise de notes et redaction de comptes rendus de commissions, de conseil d'administration et autres reunions
Notice number: 26-83949
KEY INFORMATION
- Submission deadline
- • Oct 2, 2026
- Location
- 🇫🇷 France
- Contracting authority
- Caisse de prévoyance et de retraite du personnel ferroviaire CPRPF
- Accepted Languages
- FRA
- Tender type
- Services
- Contract Value
- Published date
- Aug 29, 2026
TENDER DESCRIPTION
This tender seeks a supplier for comprehensive recording, note-taking, and drafting of minutes for commissions, administrative councils, and various other meetings for the Caisse de Prévoyance et de Retraite du Personnel Ferroviaire (CPRPF), Caisse de retraite et de prévoyance des clercs et employés de notaires (CRPCEN), and Caisse d'assurance vieillesse, invalidité et maladie des cultes (CAVIMAC). The framework agreement, executed via purchase orders, has a maximum value of €250,000 (excluding taxes) over a potential four-year period, commencing January 9, 2027, with an initial one-year term renewable three times. Key technical requirements mandate an AI solution compliant with ISO 9001, ISO 27001, RGPD rules, CNIL recommendations, and preferably HDS certification, ensuring data encryption, EU-exclusive processing, and adherence to "data protection by design" and "by default" principles, alongside specific cybersecurity clauses and audio recording equipment standards. Bidders must provide declarations of global annual turnover and specific turnover related to these services for the last three available financial years.
TENDER BRIEF
The core scope of work for this tender is the recording, note-taking, and drafting of minutes for commissions, administrative councils, and other meetings. These services are intended for the following group members: Caisse de Prévoyance et de Retraite du Personnel Ferroviaire (CPRPF), Caisse de retraite et de prévoyance des clercs et employés de notaires (CRPCEN), and Caisse d'assurance vieillesse, invalidité et maladie des cultes (CAVIMAC). The tender is structured as a framework agreement executed via purchase orders, without a minimum amount but with a maximum amount of 250,000 euros (excluding taxes) over four years. The services fall under CPV codes for secretarial, word processing, and desktop publishing services, specifically 79550000-4 and 79551000-1 for typing services. The agreement has an initial duration of one year starting January 9, 2027, and can be tacitly renewed for three additional one-year periods, not exceeding a total of four years. The market does not allow for variants or additional optional services.
Sources
- 1RC 2026.AO.3.012.pdf — “est chargé de la passation des marchés, jusqu'à leur notification. 2. Objet et caractéristiques principales du marché 2.1 Objet du marché Le présent accord-cadre a pour objet l'enregistrement, la prise de notes et la réd…”
- 2CCP 2026.AO.3.012 V3.pdf — “de commande qu'ils établissent durant l'exécution du marché ainsi que du suivi et du paiement des prestations correspondantes. Le terme >> désigne, au sein du présent cahier des charges, le membre du groupement à l'origi…”
- Solution IA conforming to ISO 9001 certification
- Solution IA conforming to ISO 27001 certification
- Solution IA preferably with HDS (Hébergeur de Données de Santé) certification
- Solution IA strictly compliant with RGPD rules
- Data encryption for performance-related data
- Data processing exclusively within a European Union country
- Usage of Solution IA and associated practices compliant with CNIL recommendations
- Audio recording equipment compliant with Norme EN 55103-1 (electromagnetic emissions)
- Audio recording equipment compliant with Norme EN 55103-2 (electromagnetic immunity)
- Audio recording equipment compliant with Norme IEC 60914 (congress equipment)
- Principles of data protection by design ("protection des données dès la conception")
- Principles of data protection by default ("protection des données par défaut")
- Compliance with the rules of the arrêté du 18 septembre 2018 regarding simplified cybersecurity clauses
Sources
- 1CCP 2026.AO.3.012 V3.pdf — “(archive sonore) doit pouvoir être déposé sur un espace de stockage sécurisé proposé par le titulaire, en toute confidentialité. Les enregistrements seront déposés dans un délai maximum de trois jours à compter de la dat…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 12 FILES
- Annexe 3 au CCP Charte fournisseurs pour des achats responsables.pdf150 KBPDF
- Annexe 3 au RC_Notice Demat.pdf225 KBPDF
- Annexe 4 au RC _ Fichier audio.mp310.9 MBMP3
and 5 other documents
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