Entwicklung eines IT-Systems zur Abwicklung von Beschäftigungsanträgen und Honorierung freier Mitarbeiter (ABBA)

The contract timeline includes a provisional earliest execution or delivery start date of January 11, 2027. Key milestones for the project are: Function Freeze on January 31, 2028; Acceptance on June 30, 2028; Co-determination on August 31, 2028; GoLive on October 2, 2028; Cut Over on December 29, 2028; and the planned shutdown of ABBA_Alt on February 28, 2029.

Following the GoLive, a Hypercare-Phase will commence, concluding with the shutdown of ABBA_Alt. Other mentioned phases include iterative development of ABBA New, system hardening, training preparation, training, workflow transition, operation, SAP HCM release change to H454, and ABBA Old operation.

While a specific contract end date is not explicitly stated, the pricing information references daily rates for additional programming and consulting over "Year 1" through "Year 5," which might imply a five-year service or support period.

The core scope of work for this tender involves the development of an IT system to manage employment applications and remunerate freelancers, aiming to replace the existing "ABBA" system.

The Statement of Work (SOW) summary and core deliverables include:

• Conception, Provision, and Introduction: Designing, delivering, and implementing a new solution for the full functional replacement of the ABBA system, covering remuneration and processing employment applications for freelancers.
• System Integration: Analyzing and implementing the necessary integration into the existing system landscape, including connecting the new solution to SAP HCM and other relevant peripheral systems, ensuring compatibility even after a potential SAP HCM H4S4 release change. This also covers the conception and implementation of required interfaces or adaptation of integration components.
• Self-Service Development: Conception, development, and implementation of a self-service portal for freelancers.
• Data Migration: Transferring defined master and movement data from the old system to the new solution, which encompasses migration strategy, data transfer, test migrations, and support for validation.
• Documentation and Training: Providing documentation, training, and instruction services for all affected user groups.
• Fine Specification: Conducting and documenting the detailed specification in collaboration with the contractor, using the client's ticket system.
• Project Management & Meetings: Engaging in daily status meetings, project reviews after each iteration, and sprint planning sessions.
• Key Project Phases: Project initialization, functional and technical conceptualization, system setup and configuration, development/adaptation of functions, interface development, data migration (including cleansing and validation), test concept and execution, training material creation and delivery, go-live, hypercare phase, and comprehensive project and operational documentation.
• Post-Implementation Services: Ongoing maintenance (including operational concept, monitoring/alerting, updates) and support for a period of five years.
• Optional Services: Multi-tenancy capability.

Core objectives of the new solution are to replace existing ABBA functionality, enable multi-cost center remuneration, provide improved cross-system reporting, offer a modern, accessible, and user-friendly interface with low training requirements, support compliance with technical and organizational guidelines, integrate with the existing system, minimize system breaks and manual duplicate entries, and utilize existing frameworks for workflow management and chat components to reduce development effort.

Excluded from the scope are changes to connected peripheral systems themselves, unless explicitly stated in the criteria catalog or tender documents, and services outside the introduced solution and its directly required integration components.