Lot 1 Gestion RH

The contract timeline includes a provisional operational start date for the prestations from mid-October 2026, following the market notification.

The project is structured around five main phases:

1. Phase 1 - Lancement, cadrage et conception: This involves team mobilization, kick-off events, understanding the context, confirming the scope of the lots, validating priorities, project organization, detailed planning, and analyzing needs, design principles, configurations, interfaces, data migration, and change management.

2. Phase 2 - Paramétrage: This phase focuses on configuring the chosen solution(s), implementing or developing interfaces, preparing and executing data migrations, and producing design and configuration deliverables.

3. Phase 3 - Tests (recette et préparation du déploiement): This includes preparing and executing functional, technical, and integration tests, managing anomalies, validating production conditions, preparing for cut-over, and finalizing training and support mechanisms.

4. Phase 4 - Go live (Déploiement et mise en production): This involves the progressive launch of solutions, securing the transition to production, and providing start-up support.

5. Phase 5 - Hypercare (stabilisation post-démarrage): This phase entails enhanced post-production monitoring, addressing residual anomalies, making necessary adjustments, securing inter-lot interactions, and transferring skills to the COJOP teams.

Key provisional milestones for each lot are as follows:

• Lot 1 – Gestion RH / Core HR: Project start mid-October 2026, with system opening targeted for mid-January 2027.
• Lot 2 – Paie: Start mid-October 2026, a parallel run phase in February 2027, and production cut-over beginning March 2027 to secure the first internalized payroll.
• Lot 3 – Gestion des temps et des absences / GTA: Start mid-October 2026, with system opening targeted for the end of January 2027.
• Lot 4 - Onboarding: Target opening in January 2027.

These milestones are provisional and subject to confirmation or adjustment by the bidders. A specific contract end date or total duration for the entire project is not explicitly stated.

The core scope of work for this tender involves the implementation and maintenance of a Human Resources Information System (SIRH) solution across several key areas. The project is structured around several lots, including:

• Licensing: Provision of licenses for Onboarding, HR Management, Payroll, and Time and Absence Management modules, for varying user quantities.
• Project Implementation: This phase encompasses a comprehensive set of activities:
• Preparation of the implementation project.
• Project piloting and governance.
• Framing/design and conception.
• Data migration.
• Parameterization/configuration.
• Training and transfer of skills to administrators.
• Testing (recette).
• Deployment.
• Post-production support (Hypercare).
• Change management.
• Corrective maintenance post-hypercare until dissolution (approximately 6 months post-Games).
• Interface/Integration: This stream includes:
• Framing/design.
• Parameterization, developments, and testing.
• Deployment.
• Maintenance and monitoring of interfaces.
• Externalized Payroll (if applicable): This involves payroll production, management of variables (collection and control), externalized social declarations (DSN), and support.

Core deliverables explicitly stated include:

• Transversal and Preparatory Deliverables: Implementation and deployment planning with RACI, project risk management strategy, quality assurance plan, data migration strategy, integration strategy and interface mapping, macro change management strategy.
• Project Governance Deliverables: Support and minutes of project governance instances, action and decision tracking, presentation support, project monitoring dashboards, risk and incident tracking.
• Implementation Phase Deliverables (per lot): Functional and technical specification support (requirements gathering) with final design decisions, solution design book, documentation of data extraction and transformation files, data templates in the target format, operating procedures for data validation in the target system, validation and migration test results, functional configuration workbooks, integration architecture, executed skills transfer plan, user manuals or guides, training support, skills transfer report, test scenarios, test results, deployment reports, and hypercare reports.

The mission will proceed through phases: launch, framing and design; parameterization; and testing (acceptance and deployment preparation).