Ersatzneubau einer Schul- und Vereinssporthalle mit Parkplatz in Dachau - Freianlagen und Verkehrsanlagen

The contract timeline is characterized by several service phases and potential stages of work transfer, rather than fixed start and end dates. The contract start date, end date, and total duration are not explicitly stated in the documents but are indicated as "Abst. mit AG" (to be agreed with the client).

Key milestones and phases mentioned include:

• Baubeginn (Start of construction) - To be agreed with the client.
• Fertigstellungstermin (Completion date) - To be agreed with the client.
• Nutzungsbeginn (Start of use) - To be agreed with the client.

The project is structured into various Leistungsphasen (service phases) according to HOAI, including:

• Zielfindungsphase (Goal-setting phase)
• Leistungsphase 1 (Grundlagenermittlung - Basic evaluation)
• Leistungsphase 2 (Vorplanung - Preliminary planning)
• Leistungsphase 3 (Entwurfsplanung - Design planning)
• Leistungsphase 4 (Genehmigungsplanung - Approval planning)
• Leistungsphase 5 (Ausführungsplanung - Execution planning)
• Leistungsphase 6 (Vorbereitung der Vergabe - Preparation for award)
• Leistungsphase 7 (Mitwirkung bei der Vergabe - Assistance in award)
• Leistungsphase 8 (Objektüberwachung - Bauüberwachung und Dokumentation / Bauoberleitung - Object supervision - Construction supervision and documentation / Construction management)
• Leistungsphase 9 (Objektbetreuung - Object support)

Additionally, the contract outlines optional "Stufen" (stages) for the transfer of services:

• Stufe 1: Includes Grundlagenermittlung (Basic evaluation) and Vorplanung (Preliminary planning), or Entwurfsplanung (Design planning) and Genehmigungsplanung (Approval planning).
• Stufe 2: Includes Entwurfsplanung (Design planning) and Genehmigungsplanung (Approval planning), or Ausführungsplanung (Execution planning), Vorbereitung der Vergabe (Preparation for award), and Mitwirkung bei der Vergabe (Assistance in award). This stage can be transferred if not more than 6 months have passed since the completion of the last transferred service, and the client provided at least 4 weeks' notice.
• Stufe 3: Includes Ausführungsplanung (Execution planning), Vorbereitung der Vergabe (Preparation for award), and Mitwirkung bei der Vergabe (Assistance in award), or Bauüberwachung und Dokumentation (Construction supervision and documentation) and Objektbetreuung (Object support).
• Stufe 4: Includes Bauüberwachung und Dokumentation (Construction supervision and documentation) and Objektbetreuung (Object support).

The contractor is also responsible for developing and regularly updating a time and schedule plan for planning, awarding, and execution immediately after contract conclusion, in coordination with the client.

The core scope of work for this tender involves comprehensive planning, coordination, and cost management services for a construction project. Key activities and deliverables include:

• Preparation of Tender Documents: This entails developing detailed service descriptions and bills of quantities (Leistungsverzeichnisse) in adherence to VOB/A and VOB/C guidelines, ensuring clarity and completeness for accurate pricing by bidders. It also involves coordinating the service descriptions from specialist planners to prevent contradictions, overlaps, or incompleteness.
• Cost Management: This covers creating cost estimates and calculations following DIN 276:2018-12, comparing them against financial frameworks, documenting any deviations, and proposing control measures. It also includes ongoing cost control, particularly after the initial tendering rounds, to compare actual costs with planned budgets and suggest steering actions.
• Scheduling: The creation of a master schedule for the construction execution, detailing execution deadlines in preparation for the tendering of individual trades, is a key deliverable.
• Planning Coordination and Documentation: The contractor is responsible for coordinating and integrating contributions from various specialist planners into the overall design. Furthermore, summarizing, explaining, and thoroughly documenting the results of different planning phases, such as preliminary and draft designs, and discussing these findings with the client, are essential.
• Award Preparation and Execution: This includes compiling tender documents, conducting bidder discussions to clarify offer content, and preparing award proposals and documentation for the award process.
• Execution Planning Updates: Documenting changes in the execution planning that occur after the tendering and awarding phases, and subsequently updating the execution planning throughout the construction of the object, are also required.