Erstellung einer kommunalen Wärmeplanung mit integrierter Energieentwicklungsstrategie für Weißenborn/Erzgeb.

The contract timeline is as follows:

The total duration of the service period is 15 months. The anticipated start date is October 1, 2026. If the contract award is delayed, the service period will commence on the date specified in the award notice or the contract, and all deadlines and milestones will be adjusted accordingly.

Key milestones and phases include:

• Completion of specialized analyses and the draft heat plan within nine months after the start of services.
• A detailed schedule with milestones must be submitted with the offer.
• Mandatory on-site events (Präsenzformate) are also part of the timeline:
• 1 Kick-off meeting (Auftakttermin).
• 14 Regular follow-up consultations (Reguläre Termine Folgeberatungen).
• 4 Technical/strategic working meetings (Technische/strategische Arbeitstreffen).
• 3 Presentations in the municipal council (Präsentationen im Gemeinderat).
• 1 Public event (Öffentlichkeitsveranstaltung) for results presentation.
• 1 Final discussion/handover (Abschlussgespräch).

The end date would be 15 months after the start date. Based on the anticipated start date of October 1, 2026, the anticipated end date would be December 31, 2027.

The core scope of work and statement of work summary for this tender encompasses the development of an integrated energy development strategy for the municipality. The work is structured into several key phases and deliverables:

0. Projektmanagement (Project Management): This includes project organization with time and structure plans, ongoing monitoring of time, costs, and deliverables, coordination of work packages, establishment of a dedicated project string for industry and the overall energy system, and naming of a project lead and deputy. It also covers process management for kick-off meetings, regular follow-up consultations, milestone meetings, and a final discussion, along with data management, including support for data collection, a data management plan, handling of confidential information, and quality management with consistency checks and internal quality assurance milestones.

A. Eignungsprüfung (Suitability Assessment): This phase involves identifying and evaluating sub-areas that are likely unsuitable for heat or hydrogen networks, considering spatial-structural analyses and land use.

B. Bestandsanalyse (Status Quo Analysis): This includes analyzing buildings, heat consumption, existing networks, greenhouse gas emissions, and industrial energy, media, and process structures relevant to heat planning.

C. Potenzialanalyse (Potential Analysis): Focuses on evaluating potentials for energy savings, renewable energies, waste heat utilization, energy storage, and flexibility.

D. Zielszenario (Target Scenario): The development of at least three distinct development scenarios, one of which must be integrated with industrial considerations and another covering the overall energy system.

E. Umsetzungsstrategie mit Maßnahmen (Implementation Strategy with Measures): This phase outlines prioritized measures, necessary preliminary studies, clear responsibilities, estimated cost corridors, applicable funding opportunities, and a comprehensive roadmap for implementation.

F. Dokumentation der Ergebnisse (Documentation of Results): Deliverables include expert reports, maps, GIS data, data models, various presentations (for administration, municipal council, stakeholders, and the public), and potentially confidential industry memorandums. This also encompasses presentation and handover documents, an Executive Summary of no more than ten pages, and clear target picture and roadmap graphics for 2030, 2035, 2040, and 2045.

G. Integrierte Energieentwicklungsstrategie (Integrated Energy Development Strategy): This is a standalone synthesis that builds upon previous work packages to translate heat planning into a comprehensive municipal energy strategy, with a particular focus on industrial site development. Key elements are a municipal total energy model, a spatial energy and infrastructure concept, an industry-municipality cooperation model, and a strategic measure portfolio with a decision template.

BFÖ. Akteurs- und Öffentlichkeitsbeteiligung (Stakeholder and Public Participation): Continuous on-site participation of stakeholders and the public is considered a crucial success factor for the project.

The services provided are fundamental and do not include company-specific energy consulting, optimization of production processes, economic preliminary planning for operational investments, or detailed production/plant-specific planning. The results should solely enable the municipality to professionally assess measures, infrastructure needs, synergies, and potential follow-up studies or funding options.