Erstellung kommunaler Wärmeplan Samtgemeinde Jesteburg

The contract timeline indicates that the execution must be completed by May 31, 2028. The work is to commence no later than 30 working days after the order letter is received. A key milestone is the delivery of the complete communal heat plan, including all necessary documents for political consultation and resolution, by May 2028, to facilitate a political decision by June 30, 2028. After the contract award, a binding project schedule with milestones must be submitted and agreed upon with the client.

The core scope of work for this tender involves the creation of a municipal heating plan for the Samtgemeinde Jesteburg, adhering to the Heating Planning Act (WPG) and the Lower Saxony Climate Act (NKlimaG).

The high-level summary of the Statement of Work and core deliverables includes:

• Eligibility Check and Planning Procedure Determination (AP 0): Performing a legal eligibility check for the entire Samtgemeinde Jesteburg, documenting the process, data, and results, and identifying areas unsuitable for pipeline-based heating.
• Inventory Analysis, Energy, and Greenhouse Gas Balance (AP 1): Capturing current heat demands and associated greenhouse gas emissions, including spatial representation.
• Conceptual Measure Development: Describing five prioritized measures to achieve the target scenario, outlining objectives, key steps, responsibilities, timeframes, and cost estimates.
• Sustainability Strategy: Developing a conceptual sustainability strategy as part of the heating plan, detailing organizational responsibilities, internal coordination, stakeholder involvement, and conditions for future updates. (Note: Actual implementation or establishment of new organizational structures are not part of the contract).
• Controlling Concept (AP 6): Creating a concept with indicators, data sources, review intervals, and responsibilities to verify target achievement and measure effectiveness. (Note: Ongoing monitoring, data collection, and operative application are not included).
• Stakeholder and Public Involvement: Organizing and moderating up to two public information and dialogue events for citizens and engaging relevant stakeholders.
• Reporting and Presentations: Preparing up to three project meetings, delivering bi-weekly status reports, creating a summary presentation of results in PowerPoint and PDF formats, and presenting key findings in up to two political committee sessions.
• Draft for Political Resolution (AP 5): Developing a clear, expert text draft for the political resolution on municipal heating planning, summarizing the plan's context, methodology, key findings, and strategic recommendations.
• Final Documentation and Publication (AP 2.1): Documenting the methodology, results, and final editing and print-ready design of the municipal heating plan, including textual, graphical, and cartographic representations.
• Communication Module (AP 7): Describing target groups, information channels, and principles for communicating planning results within the participation concept.

Excluded from the scope are extensive independent communication concepts, campaigns, additional information materials, separate detailed planning for focus areas, and the actual implementation of recommendations or new organizational structures.