Lot n°1 - études energetiques

The contract timeline includes several key phases and specific deadlines for certain missions, particularly for Lot 1.

Key Milestones/Phases mentioned are:

• Phase Plan de Commissionnement et outils de suivi des objectifs (Commissioning Plan and objective tracking tools)
• Phase Préparatoire à la conception (Preparatory phase for design)
• Phase Diagnostic (Diagnostic phase)
• Phase APS (Preliminary Design phase)
• Phase APD (ou AVP) (Detailed Preliminary Design or Preliminary Project phase)
• Phase PRO (Project phase)
• Phase ACT (Contracting phase)
• Phase Chantier (VISA/DET) (Construction phase)
• Phase AOR (Reception of Works phase)
• Phase Pré-Exploitation (Pre-operation phase)
• Assurer un suivi instrumenté sur les deux premières saisons de chauffe (Ensure instrumented monitoring over the first two heating seasons)

Specific deadlines for Lot 1 missions, starting from the reception of the purchase order, include:

• Fixation of the launch meeting: 15 working days.
• Transmission of meeting minutes: 5 working days from the meeting date.
• Request to execute a purchase order: 3 working days from the reception of SIGERLY's request.
• Completion of the energy audit mission: 50 working days.
• Completion of the dynamic thermal simulation/summer comfort mission: 50 working days.
• Completion of the global energy audit (AEG) mission: 120 working days.
• Completion of the heat loss calculation mission: 50 working days.

Fictitious deadlines for example missions for Lot 1 are also listed:

• 15/01/2027: order for 3 energy audits for commune n°1.
• 20/01/2027: order for 2 energy audits for commune n°2.
• 27/01/2027: order for 3 STD/Confort d’été.
• 15/02/2027: order for 1 heat loss study.

The documents do not explicitly state a contract start date, end date, or overall total duration for the entire contract. The provided deadlines are for specific missions, typically triggered by the reception of a purchase order.

The core scope of work for this tender, specifically Lot 3, encompasses Audit GTC/GTB, study of BACs decree conformity, and commissioning.

The statement of work summary and core deliverables are structured across various project phases, primarily focusing on commissioning:

Phase Plan de Commissionnement et Outils de suivi des objectifs (Commissioning Plan and Objective Monitoring Tools):

The mission involves elaborating the commissioning plan, which details tasks, responsibilities, associated deliverables, and the monitoring of these tasks throughout all project phases. Deliverables include an initial commissioning plan, a document for monitoring priority requirements and their adherence across project phases, and a dedicated notebook for tracking priority project objectives. This plan must identify project actors, all phases from programming to operation, detailed missions, task distribution, and associated deliverables, with a preliminary version included in the master design consultation file. The monitoring document will emphasize critical project axes and objectives, such as energy gains/GHG reduction, use of bio-sourced materials, passive summer comfort management, technical and energy monitoring, metering plans, and potential renewable energy use. Tools for monitoring, including a design document analysis table, documentation plan, and technical verification table, are also required.

Phase Préparatoire à la Conception (Preparation for Design Phase):

The mission involves developing monitoring tools in accordance with the CCTP, including a design document analysis table, a documentation plan, and a technical verification table.

Phase Diagnostic:

This phase involves the launch of diagnostics, encompassing all services defined in the CCTP, such as provisional planning, launch meeting management, and associated reports. Intermediate deliverables include the analysis of intermediate studies, intermediate meeting management and reports, and planning updates. Final deliverables involve the analysis of final reports, meeting management and reports, and planning updates. The validation and conclusion of this phase include managing a works program validation meeting and report, analyzing mobilizable aid in collaboration with SIGERLy, validating project management invoicing, and updating commissioning monitoring documents.

Phase APS (Preliminary Design):

The launch of this phase requires a reminder of study schedules and their validation, a list of documents to be produced by the project management, and a reiteration of the contracting authority's specific expectations. The validation and end of this phase involve a critical analysis of deliverables with requests for revisions if necessary, steering a restitution meeting and its report, validating project management invoicing, and updating commissioning monitoring documents. Critical analysis of technical documents will consider program objectives, energy impact of design decisions, quality of technical equipment, technical premises surface and ease of maintenance, and interactions between lots.

Phase PRO (Detailed Design):

Similar to APS, the launch of PRO involves recalling study schedules and their validation, documents to be produced by project management, and specific expectations from the contracting authority. The validation and conclusion entail a critical analysis of deliverables with potential revision requests, steering the restitution meeting and report, validating project management invoicing, and updating commissioning monitoring documents. A commissioning report for the end of the design phase is also prepared. Technical document analysis focuses on the completeness of test requests during construction, adherence to program objectives, energy impact of design, equipment and envelope quality, technical space considerations, and lot interactions.

General Deliverables:

Key deliverables throughout the tender include a commissioning report (prepared at the end of the design phase, incorporating the updated plan, tools, analysis tables with deviation reports, and meeting reports), the drafting of a functional analysis for the company consultation file, and the review and opinion on project management invoicing (advance, progress, and 100% payments). Other deliverables are meeting minutes, reports on remarks regarding project management documents, updates to the commissioning logbook, and validation of project management invoices via email.

Phase Assistance à la passation des contrats de travaux (ACT - Assistance with Work Contract Award):

The mission during this phase is to analyze any potential variants proposed by the construction companies.