Financiële Applicatie

The contract timeline is as follows:

The agreement consists of an implementation period and a management period. The planned start date of the management period (beheerperiode) is January 1, 2028. The initial duration of the agreement is 4 years, ending on December 31, 2031. The contracting authority has the right to unilaterally extend the agreement 4 times, each for a period of 2 years. The total maximum duration of the agreement will be 12 years. The agreement will ultimately end by operation of law on December 31, 2039.

Key milestones and phases:

• Implementation period: Starts after the agreement is signed by both parties. The planned start date for the implementation period is January 1, 2027. The implementation must be completed by January 1, 2028.
• Management period (beheerperiode): Commences after the implementation is accepted. The planned start date for the management period is January 1, 2028. The agreement itself also enters into force on January 1, 2028.

The core scope of work for this tender involves contracting a supplier for the delivery, implementation, and management of a financial system based on the Software as a Service (SaaS) principle, along with associated services. The application must be a SaaS solution capable of automated connections with other systems used by the contracting authority. The assignment includes the delivery and implementation of functionalities specified in chapter 4 and the program of requirements, with additional optional modules available for future acquisition. The contract specifically covers IT services, including advice, software development, internet, and support (CPV 72000000), and software for financial analysis and accounting (CPV 48440000). The agreement has an initial duration of four years for the management period, with potential extensions up to a maximum of 12 years.

The statement of work summary includes:

• Defining the project organization, including reporting and project management methodologies.
• Establishing the work and responsibility distribution, specifying the client's required input and availability.
• Providing an overview of necessary system integrations (couplings), their functional specifications, and any required cooperation from third parties.
• Detailing the relationship between the new ICT performance and the existing application landscape, including any third-party cooperation needed for implementation.
• Defining the partial deliveries (milestones) of the project and their functional specifications in relation to the agreed-upon use.
• Setting up the implementation timetable, including the schedule for partial deliveries.
• Specifying the method for delivering each partial delivery and the acceptance procedure.
• Outlining the data conversion process.
• Providing training and education to familiarize the client with the use, technical, and functional management of the ICT performance.
• The financial aspect includes one-time implementation costs and annual costs covering licensing, management, hosting, maintenance, and support.
• Potential optional modules identified include commitment administration (Verplichtingenadministratie), project administration (Projectenadministratie), and time registration (Urenregistratie).