Published
Fire Risk Assessments
Notice number: ocds-h6vhtk-0779f0
KEY INFORMATION
- Submission deadline
- • Oct 21, 2026
- Location
- 🇬🇧 United Kingdom
- Contracting authority
- Sheffield City Council
- Accepted Languages
- English
- Tender type
- Services
- Contract Value
- Published date
- Sep 24, 2026
TENDER DESCRIPTION
This tender invites proposals from Service Providers to undertake Fire Risk Assessments (FRAs) primarily across the Council’s corporate and schools estate, with potential to supplement FRAs for its social housing portfolio, providing essential additional capacity. The successful contractor will be required to adopt the Council's new web-based Civica IT application for managing contracted works and adhere to strict cyber security standards, specifically requiring Cyber Essentials Plus verification for their IT Network operations. Suppliers must submit comprehensive Method Statements as part of their tender response and demonstrate sound financial standing, including holding Employer’s and Public Liability Insurance of £10m each, and Professional Indemnity Insurance of £2m. The contract is scheduled to commence on 01/12/2026, for an undefined term with potential extensions, and will feature monthly performance review meetings for the initial three months, transitioning to quarterly thereafter.
TENDER BRIEF
The contract start date is 01/12/2026.
Key milestones include:
- Tender Notice & Associated Tender Documents published: 24/09/2026
- Deadline for Supplier Clarifications: 14/10/2026
- Deadline to submit a Tender Submission: 21/10/2026
- Publish Contract Award Notice: 04/11/2026
- Publish Contracts Detail Notice: December 2026
Regarding contract management, authorised representatives are required to meet monthly for the first three months of the contract to review performance, including KPIs. After the Council is satisfied, these meetings will then shift to a quarterly basis.
The contract shall take effect on the Commencement Date and continue for the Term, with the possibility of extension if stated in Part 1 – Contract Particulars. However, the explicit end date and total duration are not stated in the provided documents. Therefore, the contract end date and total duration are null.
Sources
- 1ITT - Fire Risk Assessments.docx — “Authority will publish a Termination Notice, this will include information on the performance of the contract against KPIs, scope, value etc. Procurement Timetable The following Procurement Timetable sets out the indicat…”
- 2Annex B2 - Contract.docx — “and if the service provider provides 3 drafts of the remedial plan without one being acceptable to the client, as per Clause 5 [Services] this will be service provider default. Failure to achieve this would be a breach o…”
The core scope of work for this tender involves the Service Provider primarily undertaking Fire Risk Assessments (FRAs) across the Council’s corporate and schools estate. The Service Provider may also be instructed by the Client to supplement FRAs across its social housing estate. This contract aims to provide additional capacity for FRAs when the Council's in-house team is unavailable or when demand exceeds internal resources. The contract explicitly excludes the design, supply, installation, or remediation of fire safety measures, unless separately instructed. There are no guaranteed volumes of work, minimum workload, or contract value under this agreement.
Key deliverables and requirements include:
- Mobilisation Activities: Confirmation of key personnel, onboarding and security checks, confirmation of reporting templates, system access (where applicable), agreement of the programme, and confirmation of quality assurance (QA) arrangements.
- System Adoption: All contractors must adopt a new web-based IT application (Civica) for managing contracted works, accessing orders, completing jobs, and uploading documentation remotely via a Contractor Portal.
- Data Provision: Ensuring all required Key Performance Indicator (KPI) data is provided in the specified format and within the client's timescales.
- Site Access and Appointments: The Service Provider is responsible for making appointments with site contacts for servicing visits and must account for "no access" situations within their tendered rates.
- Operational Procedure: The Council Fire Safety Management & Emergency Preparedness standard operating procedure must be used to support the Fire Risk Assessment specification.
Sources
- 1Annex B1 Specification.docx — “associated advisory outputs. The contract does not include the design, supply, installation or remediation of fire safety measures unless expressly instructed via a separate contract or variation. The Service Provider wi…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 13 FILES
- ITT - Fire Risk Assessments.docx433 KBDOCX
- Annex E - Contract Management.docx45 KBDOCX
- Annex F1 - FRA Pricing Schedule.xlsx32 KBXLSX
and 6 other documents
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Can a foreign company apply?
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