Fourniture, mise en service et maintenance d'une solution de transport automatisé lourd pour le compte du Centre Hospitalier Universitaire de Reims

The contract timeline is structured around different components (tranches) with varying durations and start points:

• Composante n° 4 de la tranche ferme: This component has a firm period of 10 years, commencing from the admission of the initial solution (composante n° 1 de la tranche ferme).
• Composantes n° 2 et 3 de la tranche ferme and optionnelle n° 2 (if affirmed): These are for an initial period of 1 year, starting from the expiry of the warranty of the initial solution. This initial period is tacitly renewable for 7 periods of 12 months.
• Tranche optionnelle n° 1 (if affirmed): This runs from its affirmation date until the warranty expiry date of the initial solution (composante n° 1 de la tranche ferme).
• Tranche optionnelle n° 3 (if affirmed): This takes effect from the move-in of all services to the New Madeleine Brès Hospital. It is concluded for an initial period lasting until one year after the admission of the solution (composante n° 1 de la tranche ferme). This initial period is tacitly renewable for 9 periods of 12 months.

Key Milestones and Phases:

• Admission of Solution (Composante n° 1 de la tranche ferme): Must occur at the latest 30 days following the relocation of all services from the New Madeleine Brès Hospital. A definitive commissioning report (PV de mise en service définitive) will be notified by the University Hospital Center within 15 days after a 30-day verification period.
• Submission of Execution Documents: The contractor must submit all necessary execution documents to the CHU of Reims within a maximum of 2 weeks from the notification of the Service Order for the start of the contractual period.
• Notification of Detailed Execution Studies Calendar: The CHU of Reims will notify the detailed calendar of execution studies within a maximum of 6 weeks from the notification of the Service Order for the start of the contractual period.
• Notification of Detailed Execution Calendar: The CHU of Reims will notify the detailed execution calendar within a maximum of 3 months from the notification of the Service Order for the start of the contractual period, subject to potential evolution due to site contingencies.
• Diffusion of Intervention Methods and Procedures: These must be diffused at the latest 1 month after the Service Order for the start of the contractual period.
• Non-renewal Notification: If the CHU decides not to renew the market, it must inform the contractor in writing at least 3 months before the end of the current execution period.
• Verification Operations (Composantes n°2 and 4 of the firm tranche and optional tranche n°1): Simple verifications are conducted during service execution, while more in-depth verifications are performed within fifteen days from the execution of services.
• General Deadlines: The specific calendar details for each phase and applicable maximum deadlines are outlined in the Functional Program.

A single contract start date or overall total duration for the entire contract is not explicitly stated, as durations are tied to specific components and events.

The core scope of work and statement of work summary for this tender involves the supply, commissioning, and maintenance of an automated transport solution for the CHU de Reims.

Key deliverables and responsibilities include:

• Studies and Documentation: Conducting functional, implementation, fleet dimensioning, and interface studies. This also encompasses simulations of operation, capacity analyses, architecture of the supervision system, technical and security alarm parameterization, exhaustive operational planning, procedures for non-conformities, and test realization modalities. The contractor is also responsible for preparing "as-built" documentation and updating execution documents as needed.
• Equipment Provision: Supplying, installing, connecting, parameterizing, and commissioning all necessary equipment for the system's operation, including the robot fleet, accessories, charging devices, batteries, and safety equipment for all traversed zones.
• System and Interfaces: Providing the supervision system (including interfaces) and ensuring compatibility with building equipment such as freight elevators, doors, SSI, access control, telephony, and the IT network. Management of all interfaces with the general construction company and CHU de Reims is also required.
• Commissioning and Verification: Performing on-site commissioning, configuration, and operational commissioning, including adjustments, parameterizations, optimizations, and necessary corrections to achieve performance.
• Services: Delivering training services for maintenance (levels 1-3), DSN administration, and full system exploitation. Providing maintenance services, which include a remote technical support and tele-maintenance service, and interventions for levels 4 and 5 maintenance. The contractor must also participate in site and synthesis meetings and act as an advisor to CHU de Reims.

The overall contract is a global and lump-sum agreement, encompassing all services from studies to equipment and installation warranty, including any implicit services necessary for the solution's complete, secure, and compliant functioning. The contractor holds responsibility for the design, dimensioning, technical compatibility, safety, and proper operation of the proposed solution.