Frankfurt Süd - Gestaltung der Schallschutzwände

Question: What is the contract timeline?

Context: Contract start date, end date, total duration, and any key milestones or phases mentioned. Return null if not stated.

The contract is scheduled to begin on December 7, 2026, and conclude on August 31, 2029. This results in a total duration of approximately 2 years and 9 months.

Key milestones and phases include:

• Quality Gates (QG):
• QG 1 is to be agreed upon at the start of the service.
• QG 2 occurs during the service, ideally at the halfway point, with multiple QG 2s for contracts lasting over one year.
• QG 3 marks the acceptance of the service at the contract's end.
• Submission of detailed schedule: The contractor must submit a detailed schedule within two weeks of the order placement.
• Intermediate Deadlines (Vorgesehene Zeitschiene - indicative):
• 1st Intermediate Deadline: A concept for service delivery, including key milestones, needs to be coordinated within 2 weeks.
• 2nd Intermediate Deadline: Initial solutions and concepts are to be developed and agreed upon within 6 weeks, as part of Quality Gate 1.2.
• 3rd Intermediate Deadline: Concepts and photorealistic image illustrations for selected areas, along with communication materials, are to be prepared within 8 weeks after the 2nd intermediate deadline.
• 4th Intermediate Deadline: Completion of design concepts for planning approval submission and submission of the planning approval application to the EBA are scheduled for July 1, 2027.
• 5th Intermediate Deadline: Additional collaboration on the planning approval process, including discussions and addressing objections, may be required until the planned completion of the approval planning on June 29, 2029.
• Optional Services: These have an estimated performance period of 12 months, with definitive dates to be established upon their transfer.

The core scope of work for this tender, titled "Frankfurt Süd - Gestaltung der Schallschutzwände" (Frankfurt South - Design of Noise Barrier Walls), involves several key stages and deliverables related to the aesthetic design of noise protection walls.

The main components of the Statement of Work (SOW) include:

1. Grundlagenermittlung (Basic Evaluation)

• Einarbeiten in die Aufgabenstellung (Familiarization with the Task): Reviewing existing planning documents and visualizations, conducting extensive site visits to understand the local conditions and relevant visual relationships, and creating high-quality photographic documentation for visualizations.
• Analyse der gestalterischen Anforderungen (Analysis of Design Requirements): Thoroughly examining selected areas to assess design requirements concerning typology, context, and technical feasibility. This includes creating an overview in the form of a catalog of measures for all feasible structural noise protection measures and compiling them into a concept, similar to an explanatory report.
• Vorabstimmung mit den Stakeholdern (Preliminary Coordination with Stakeholders): Participating in preliminary discussions regarding rough design ideas with selected stakeholders on-site in Frankfurt, alongside the client.

2. Entwurf Gestaltungskonzepte und Abstimmung mit Öffentlichkeit (Design of Concepts and Public Coordination)

• Bildung von Varianten und Optionen für Abschnitte je Teilprojekt (Development of Variants and Options for Sections per Sub-project): Creating up to three perspectives (initial variant + up to two design options) for each of the 20 sub-projects within four protection sections. These are prioritized based on sightlines (Main/Skyline), EZB surroundings, park and river areas, monument areas, and bridge and road spaces. The selection of perspectives and design variants should be efficient, with a focus on transparent solutions.
• Bildung von Varianten und Optionen für Abschnitt je Teilprojekt gemäß 2. und 3. Überarbeitungszyklus (Development of Variants and Options for Sections per Sub-project according to 2nd and 3rd Revision Cycle).
• Zusammenführung und Konzeption (Consolidation and Conception).
• Aufbereitung der erarbeiteten Konzepte in einem Bericht inkl. Lagepläne (Preparation of Developed Concepts in a Report including Site Plans): Detailing and describing the selected areas and perspectives. This includes outlining the additional costs of the design compared to a classic noise barrier wall and conducting an economic efficiency calculation to demonstrate why a design is more economical than potential lawsuits or compensation measures. The report should include an appendix with site plans. The reports are to be delivered in duplicate paper form and digital format.
• Visualisierung der erarbeiteten Konzepte (Visualization of Developed Concepts): Creating high-resolution, communication-ready, and photorealistic visualizations (minimum 4K resolution: 4096 x 2160 pixels), based on existing models and adhering to existing visualization interfaces.
• Überarbeitung der Konzepte und Visualisierungen aufgrund von Bedenken und Anregungen (Revision of Concepts and Visualizations due to Concerns and Suggestions): Reviewing stakeholder concerns and suggestions, evaluating them against the task, goals, and economic viability, and incorporating necessary changes. Reasons must be provided if suggestions are not adopted.
• Mitwirken beim Erläutern des geplanten Gestaltungskonzeptes für Lärmschutzanlagen gegenüber Bürgern, Behörden, politischen Gremien und anderen an der Planung fachlich Beteiligten sowie dem EBA (Participation in Explaining the Planned Design Concept for Noise Protection Systems to Citizens, Authorities, Political Bodies, and Other Professionally Involved Parties, as well as the EBA): Presenting, explaining, justifying, and comprehensively answering questions regarding the noise protection design. This includes presenting the rationale behind design choices and addressing concerns and suggestions. The goal is to involve approval authorities, public interest groups, other specialists, and citizens to achieve approval.
• Zulieferung von Textbausteinen für Erläuterungsberichten der Objekt- und Fachplanung (Provision of Text Modules for Explanatory Reports of Object and Specialist Planning): Developing and supplying text modules with key findings per sub-project for explanatory reports.

3. Weitere Unterstützung bei Überarbeitungen/ Abstimmungen (Further Support for Revisions/Coordination)

• Mitwirken im Planrechtsverfahren einschließlich der Teilnahme an Erörterungsterminen sowie Mitwirken bei der Abfassung der Stellungnahmen zu Einwendungen, Bedenken und Anregungen (Participation in the Planning Approval Process including Attendance at Discussion Hearings and Participation in Drafting Statements on Objections, Concerns, and Suggestions): Assisting in the planning approval process, including attending up to four discussion hearings and preparing presentation documents as needed. Also, assisting in responding to objections, concerns, and suggestions.
• Mitwirken beim Erläutern des geplanten Gestaltungskonzeptes gegenüber Bürgern, Behörden, politischen Gremien und anderen an der Planung fachlich Beteiligten in der Ausführungsvorbereitung (Participation in Explaining the Planned Design Concept to Citizens, Authorities, Political Bodies, and Other Professionally Involved Parties during Execution Preparation).
• Überarbeitung der Konzepte und Visualisierungen aufgrund von Bedenken und Anregungen (Revision of Concepts and Visualizations due to Concerns and Suggestions).

Optional Services:

• Materialabstimmung in der AP (Material Coordination in the Execution Planning): Assisting with the implementation of material and motif coordination during the execution planning phase.

The project officially begins on December 7, 2026, and is expected to conclude on August 31, 2029, with an optional extension of 12 months. A detailed project and work schedule must be submitted within two weeks of contract award.The core scope of work for this tender, "Frankfurt Süd - Gestaltung der Schallschutzwände" (Frankfurt South - Design of Noise Barrier Walls), focuses on the aesthetic design of noise protection walls and involves three main performance levels:

1. Grundlagenermittlung (Basic Evaluation)

• Familiarization with the Task: Reviewing existing planning documents, conducting site visits to understand local conditions and visual relationships, and creating high-quality photo documentation for visualizations.
• Analysis of Design Requirements: Comprehensively assessing design requirements concerning typology, context, and technical feasibility, and compiling a catalog of feasible structural noise protection measures into a concept/explanatory report.
• Preliminary Coordination with Stakeholders: Participating in preliminary discussions with selected stakeholders regarding design ideas.

2. Entwurf Gestaltungskonzepte und Abstimmung mit Öffentlichkeit (Design of Concepts and Public Coordination)

• Development of Variants and Options: Creating up to three perspectives (initial variant + up to two design options) for each of 20 sub-projects across four protection sections, prioritized by sightlines, surroundings (e.g., EZB), park/river areas, monument areas, and bridge/road spaces, focusing on transparent solutions.
• Further Variant Development: Developing variants and options for sub-project sections according to the 2nd and 3rd revision cycles.
• Consolidation and Conception.
• Preparation of Concepts in a Report: Detailing and describing selected areas and perspectives in a report, including an analysis of additional design costs compared to standard noise barriers and an economic efficiency calculation. This report must include site plans and be delivered in both paper and digital formats.
• Visualization of Concepts: Producing high-resolution, communication-ready, and photorealistic visualizations (minimum 4K) based on existing models.
• Revision of Concepts and Visualizations: Incorporating changes and additions based on concerns and suggestions from stakeholders and the public, while documenting reasons for non-adoption.
• Explaining Design Concepts: Presenting and explaining the planned design to citizens, authorities, political bodies, and other involved parties, including the EBA, to facilitate approval.
• Provision of Text Modules: Developing and supplying text modules with key findings for explanatory reports in object and specialist planning.

3. Weitere Unterstützung bei Überarbeitungen/Abstimmungen (Further Support for Revisions/Coordination)

• Participation in Planning Approval Process: Assisting in the planning approval process, including attending discussion hearings (up to 4) and drafting statements on objections and suggestions.
• Explaining Design Concepts during Execution Preparation: Participating in explaining the design concept to relevant parties during the preparation for execution.
• Revision of Concepts and Visualizations: Further revision of concepts and visualizations based on concerns and suggestions.

Optional Services:

• Material Coordination: Assisting in the coordination of materials and motifs during the execution planning phase.

The project is scheduled to start on December 7, 2026, and conclude on August 31, 2029, with a possible 12-month extension for optional services. A detailed project and work schedule needs to be submitted within two weeks of contract award.