Freianlagenplanung - Burgruine Windeck (Regionale 2025)

The contract timeline is as follows:

• Contract End Date / Project Completion: The construction project is to be fully completed and accounted for by March 31, 2029.
• Key Milestones and Phases:
• Building Permit: Must be available by June 30, 2027.
• Leistungsphasen (Service Stages): The contract performance is divided into several stages.
• Leistungsstufe 1 (LP 1-3 - Basic evaluation, preliminary planning, design planning): To be completed shortly after contract award.
• Leistungsstufe 2 (LP 4 - Approval planning): To be concluded sufficiently early to ensure submission, review, processing by the responsible authority, and issuance of the building permit by June 30, 2027.
• Leistungsstufen 3-5 (LP 5-7 - Implementation planning, preparation for award, participation in award): Planned for the period from June 2027 to December 2027.
• Leistungsstufe 6 (LP 8-9 - Object supervision, object support): To be carried out in the winter half-year 2028/2029, no later than March 31, 2029.
• The client initially commissions only Leistungsstufe 1, with the option to call upon further stages later.
• Preliminary Schedule for Award Process:
• Deadline for participation: September 07, 2026, 11:00 AM.
• Estimated date for sending out invitation to tender: Mid-October 2026.
• Estimated deadline for tender (first offer): Mid/End November 2026.
• Estimated presentation/negotiation dates: Early/Mid-December 2026.
• Submission of final offers: December 2026/Early January 2027.
• Planned contract award: January 2027.
• The contracting authority reserves the right to adjust non-binding dates.

The explicit contract start date and total duration are not stated, but the start is implied to be shortly after the planned contract award in January 2027.

The core scope of work for this tender involves the "Freianlagenplanung" (open space planning), which includes all necessary planning, coordination, and approval services up to the execution planning, as well as subsequent object supervision.

The project entails several sub-areas with distinct structural and design requirements. These include an observation deck, path construction, general development, and a WC facility.

The services to be commissioned cover performance phases 1 through 9, in accordance with § 39 of the HOAI (German Fee Schedule for Architects and Engineers), and will be awarded in stages.

Preliminary work, such as a landscape ecological accompanying plan, species protection assessments, and initial coordination with specialist authorities, has already been completed and must form the basis for further planning.

Key project deliverables and timeline summary:

• Project Completion: The project is scheduled to conclude by March 31, 2029.
• Building Permit Deadline: The building permit must be obtained by June 30, 2027.
• Performance Phases 1-3: To be completed promptly after the contract is awarded.
• Performance Phase 4 (Approval Planning): Must be finalized in time to ensure official review, processing, and issuance of the building permit by June 30, 2027.
• Performance Phases 5-7: Scheduled between June and December 2027.
• Performance Phases 8-9: To be executed during the winter half-year of 2028/2029, no later than March 31, 2029, due to nature conservation restrictions.

The total attributable costs for fee calculation are €534,641.00 (gross) or €449,278.00 (net). This includes costs for the observation deck/trellis (€166,588.00), WC facility (€10,638.00), various areas (€223,315.00), and outdoor technology (€50,275.00). Planning services for phases 1-9 are remunerated based on specific percentages of the fee as per § 39 HOAI.

The project must adhere to funding guidelines under REGIONALE 2025 and the EFRE/JTF-Programm NRW 2021-2027 ("Erlebnis.NRW"), requiring documentation, assistance with fund retrieval, communication with funding bodies, and adherence to the financial plan.

A written concept is required as part of the bid, detailing the organizational/methodological and temporal process with a framework schedule and milestones, a personnel deployment plan including task assignments and qualifications, and a description of special challenges/risks with proposed solutions, considering monument and nature protection.