Grundinstandsetzung der Ostmole des Bundeshafens Helgoland, Planungsleistungen nach der HOAI sowie Sicherheits- und Gesundheitsschutzkoordination nach der BaustellV

The contract timeline is defined by various project phases and their estimated completion dates or durations. A specific overarching contract start date is not explicitly stated, but project-related activities begin with the awarding of contracts for soil investigations by September 2027. The estimated end of the project, based on the 36-month construction period starting in August 2030, would be around August 2033.

Key milestones and phases include:

• Award of contract for soil investigations: By September 2027.
• Completion of soil investigations: January 2028.
• Preparation of foundation recommendations: By February 2028 (one month after investigation completion).
• Geotechnical Report: Approximately February 2028 (11 months after commissioning).
• Preliminary Design Completion: By April 2028.
• Basic Evaluation and Preliminary Planning / Specialized Planning for Structural Engineering: Approximately April 2028 (13 months after commissioning).
• Submission of Draft and Approval Planning to the client: Approximately May 2029.
• Draft and Approval Planning: Approximately May 2029 (8 months after commissioning for some parts).
• Execution Planning and Assistance with Awarding: Approximately February 2030 (6 months after commissioning).
• Start of Construction: August 2030.
• Estimated Construction Period: 36 months.

The core scope of work for this tender involves planning services and safety and health coordination for the basic renovation of the East Pier of the Federal Port of Helgoland (Grundinstandsetzung der Ostmole des Bundeshafens Helgoland).

The Statement of Work summary and core deliverables include:

I. Planning Services according to the Fee Schedule for Architects and Engineers (HOAI):

These services cover various phases for both object planning (Ingenieurbauwerke) and structural engineering (Tragwerksplanung).

• Phase 1 (Basic Evaluation - Grundlagenermittlung):
• Clarifying the task based on client specifications or needs planning.
• Determining planning boundary conditions and advising on overall service requirements.
• Formulating decision aids for selecting other planning participants.
• Clarifying the task for structural engineering (if required).
• Site inspection.
• Summarizing, explaining, and documenting results.
• Phase 2 (Preliminary Planning - Vorplanung):
• Analyzing the basic information.
• Aligning objectives with public law conditions and third-party planning.
• Investigating solution options, considering structural design, practicality, economy, and environmental compatibility.
• Obtaining and evaluating official maps.
• Developing a planning concept, including examining alternative solutions with drawings and evaluation, integrating contributions from other planners.
• Clarifying and explaining essential specialist contexts, processes, and conditions.
• Preliminary coordination with authorities regarding approval feasibility; potentially assisting in negotiations for subsidies and cost participation.
• Assisting in explaining the planning concept to third parties (up to two meetings).
• Revising the planning concept based on concerns and suggestions.
• Cost estimation and comparison with financial frameworks.
• Summarizing, explaining, and documenting results.
• Phase 3 (Design Planning - Entwurfsplanung):
• Developing the design based on preliminary planning, with necessary scope and detail, considering all specialist requirements.
• Providing work results for other planners and integrating/coordinating specialist plans.
• Explanatory report, incorporating contributions from other planners.
• Specialist calculations (excluding calculations from other service profiles).
• Determining and justifying eligible costs, assisting in preparing the financing plan and applications.
• Assisting in explaining the preliminary design to third parties (up to three meetings), revising the preliminary design based on concerns and suggestions.
• Preliminary coordination of approval feasibility with authorities and other planners.
• Cost calculation, including associated quantity determination, and comparison with cost estimation.
• Determining essential construction phases, considering traffic management and operational continuity during construction.
• Construction time and cost plan.
• Summarizing, explaining, and documenting results.
• Phase 4 (Approval Planning - Genehmigungsplanung):
• Basic services for object planning for engineering structures.
• Basic services for structural engineering.
• Phase 5 (Execution Planning - Ausführungsplanung):
• Developing the execution-ready solution.
• Graphic representation, explanations, and calculations for object planning, with all necessary individual details including detailed drawings.
• Providing work results as a basis for other planners and integrating their contributions until an execution-ready solution is achieved.
• Completing the execution planning during the execution of the object.
• Phase 6 (Preparation for Award - Vorbereiten der Vergabe):
• Determining quantities by individual positions, using contributions from other planners.
• Preparing tender documents, including performance descriptions with bills of quantities and special contract conditions.
• Coordinating interfaces with other planners' performance descriptions.
• Defining essential execution phases.
• Determining costs based on the planner's priced bills of quantities.
• Cost control by comparing the planner's priced bills of quantities with the cost calculation.

II. Coordination of Safety and Health Protection (SiGeKo) according to the Construction Site Ordinance (Baustellenverordnung - BaustellV):

These services are required during both the planning of the execution and the execution of the construction project.

• Coordinating SiGe aspects among all participants in technical and organizational planning according to § 2 BaustellV, specifically promoting cooperation and continuous information exchange on safety-related issues through safety meetings and protocols.
• Coordinating measures based on the general principles of § 4 Arbeitsschutzgesetz during the planning of the execution.
• Advising the client on the planning of the construction site setup.
• Creating a construction site order.
• Identifying safety and health-relevant interactions between the work of individual trades on the construction site and other operational activities or influences on or near the construction site.
• Developing and demonstrating possibilities to avoid safety and health risks during construction.
• Drafting a safety and health protection plan (SiGe-Plan).