Lieferung, Integration, Abnahme und Service einer mobilen Automationsplattform ab 2027

The contract timeline includes the following:

• Contract Start Date: Productive continuous operation and commissioning commence on January 1, 2027.
• Key Milestones/Phases:
• P1 Design and Measurement (Design und Aufmaß): Finalization of use cases, reference device/sample matrix, core skills, routes, layout, media, LIS, platform software, building integration, IT security, safety, and capacity model.
• P2 Construction Release (Konstruktionsfreigabe): Approval of the specification sheet, layout, device and building interfaces, platform architecture, safety, schedule, and test plan by the client.
• P3 Pre-commissioning/FAT (Vorinbetriebnahme/FAT): Setup, software/safety check, and functional acceptance at the pre-acceptance location with representative racks/tubes.
• P4 Delivery/SAT (Lieferung/SAT): Installation, setup, media, network, device integration, safety check, and Site Acceptance Test.
• P5 End-to-End Acceptance (End-to-End-Abnahme): Order in KIS/LIS up to result/archive/error handling; STAT, downtime, restart, safety, and performance tests.
• P6 Go-live/Stabilization (Go-live/Stabilisierung): Productive continuous operation from January 1, 2027; hypercare and open item management without critical open points.

The contract end date and total duration are not stated.

The core scope of work for this tender involves the planning, delivery, integration, conformity assessment, commissioning, acceptance, and service of a fully mobile robotics and automation solution for barcode-based sample flow in a laboratory setting. This solution must function as a complete system with laboratory equipment, LIS/middleware, building infrastructure, and operational processes. The project aims for a permanent robot-supported in-house laboratory operation at the Hildburghausen site starting January 1, 2027. The first expansion stage is a mobile laboratory robotics system.

Key deliverables and requirements include:

• A solution concept detailing functional layout, travel paths, process diagrams, capacity model, core skills, autonomous device operation, and complete scope definition.
• A matrix for samples, tubes, racks, reference devices, interfaces, media, building, and options, including a binding integration status for each reference system.
• A draft specification document, project and timeline plan up to the Go-live date of January 1, 2027, including a roles/responsibilities matrix and delivery commitment.
• Concepts for risk assessment, conformity, safety, hygiene, cybersecurity, network, certificates, downtime, and service.
• FAT (Factory Acceptance Test) / SAT (Site Acceptance Test) / Acceptance plan, including reference scenarios, device operation, mobility, LIS, platform, and building interface tests, as well as measurement methodology.
• A complete price and lifecycle cost sheet for 60 months, along with at least two references for comparable mobile automation or robotics projects.
• A platform/software concept for laboratory, transport, and cleaning robotics at two clinic locations, including open API documentation, common traffic logic, and integration concepts for doors, elevators, and IT.
• A binding concept for expansion with additional skills, grippers, devices, rooms, and locations, including option prices and revalidation efforts.

The solution must be a fully mobile, autonomously navigating laboratory robotics system without permanently installed tracks, linear axes, or fixed robot cells. It needs to integrate seamlessly into order, sample, device, result, priority, and error management, and be networked via a central orchestration and fleet management software. The software and platform architecture must be scalable for future transport and cleaning robotics at two clinic locations. The initial procurement should avoid creating proprietary ties to laboratory equipment or closed building interfaces, requiring open, documented, and transferable interface specifications. A device-side extension to SiLA 2 or an equivalent open laboratory automation standard is also to be presented.

The operational goal is a fully integrated, mobile, and expandable robotics solution for the permanent in-house laboratory, serving as the starting point for a cross-location automation concept for laboratory, transport, and cleaning robotics. The solution needs to handle a peak intake of approximately 30 samples per hour and demonstrate a verifiable operational reserve.

The process and functional scope include manual or automated transfer of barcoded primary samples, unambiguous capture of sample IDs, bidirectional retrieval of work orders from middleware/LIS, recognition and assignment of tube types, sample types, lid status, and authorized sample characteristics, centrifugation, automated sample opening, and physical distribution, loading, and unloading of approved analysis systems. The mobile robot must connect multiple process points and rooms independently, with missions, charge status, priorities, restricted areas, and safe return to charging points managed by orchestration software.The core scope of work for this tender is the planning, delivery, integration, conformity assessment, commissioning, acceptance, and service of a fully mobile robotics and automation solution for barcode-based sample flow within a laboratory environment. This integrated system must function with existing laboratory equipment, LIS/middleware, building infrastructure, and operational processes. The primary objective is to establish a permanent robot-supported in-house laboratory operation at the Hildburghausen site by January 1, 2027, with the mobile laboratory robotics system serving as the initial phase of a broader, cross-location automation strategy for laboratory, transport, and cleaning robotics.

Key deliverables and requirements explicitly stated include:

• A comprehensive solution concept detailing functional layout, travel paths, process diagrams, capacity models, core skills, autonomous device operation, and precise scope demarcation.
• A detailed matrix covering samples, tubes, racks, reference devices, interfaces, media, building components, and options, along with a binding integration status for each reference system.
• A draft specification document, project and timeline plan extending to the Go-live date of January 1, 2027, including a roles/responsibilities matrix and commitment to delivery.
• Concepts addressing risk assessment, conformity, safety, hygiene, cybersecurity, network architecture, certificates, downtime management, and service provisions.
• FAT (Factory Acceptance Test), SAT (Site Acceptance Test), and acceptance plans, which must include reference scenarios, device operation, mobility, LIS, platform, and building interface tests, as well as specific measurement methodologies.
• A complete price and lifecycle cost sheet spanning 60 months, supported by at least two references for comparable mobile automation or robotics projects.
• A platform and software concept designed for laboratory, transport, and cleaning robotics across two clinic locations, featuring open API documentation, a unified traffic logic, and integration concepts for doors, elevators, and IT systems.
• A binding concept for future expansion, allowing for the addition of skills, grippers, devices, rooms, and locations, including associated option prices and revalidation efforts.

The technical requirements specify a fully mobile, autonomously navigating laboratory robotics system, explicitly excluding fixed tracks, linear axes, or permanently bound robot cells. This solution must integrate holistically into existing order, sample, device, result, priority, and error management systems, operating through a central orchestration and fleet management software. The architectural design of the software and platform needs to demonstrate scalability for future transport and cleaning robotics applications across two clinic locations. Furthermore, the initial procurement must ensure open, documented, and transferable interface specifications to prevent proprietary lock-in with laboratory equipment or building interfaces, with a preference for device-side extension to SiLA 2 or an equivalent open laboratory automation standard.

Operational requirements include a documented peak intake capacity of approximately 30 samples per hour, ensuring a verifiable operational reserve. The process and functional scope encompass manual or automated transfer of barcoded primary samples, unambiguous sample ID capture, bidirectional work order retrieval from middleware/LIS, identification and classification of tube types, sample types, lid status, and authorized sample characteristics, centrifugation, automated sample opening (where required), and physical distribution, loading, and unloading of approved analysis systems. The mobile robot is expected to independently connect multiple process points and rooms, with all missions, charge status, priorities, restricted areas, and safe return to charging points managed by the orchestration software.