HIL Internetseite

The contract timeline is as follows:

The contract is a framework agreement for the relaunch of the HIL GmbH website and its subsequent maintenance. The total duration of the assignment is 48 months from the award of the contract.

Contract start date:

• December 21, 2026, after the award.
• Anticipated to start in January 2027.

Contract end date:

• Anticipated to end in December 2030.

Total duration:

• 48 months.

Key milestones or phases:

The services are organized into several phases (LP = Leistungspaket):

• LP1 Onboarding, Analysis & Strategy
• LP1 System environment and Infrastructure
• LP1 As-is analysis
• LP1 Conception, Wireframing & UX-Design
• LP1 Content Migration & Structuring
• LP2 Basic functions & Security
• LP2 SEO, GEO & Tracking
• LP2 Accessibility & UX-Design
• LP2 Interactive Modules & Functions
• LP2 Supplier Management / Procurement
• LP2 Exit Management / Termination Support
• LP2 Quality Assurance, Testing & Acceptance
• LP3 Implementation, Project Management & Training
• LP3 Post-processing & Editorial Training
• LP3 Go-Live & Hypercare Phase
• LP4 Support & Maintenance (incl. Major Updates)
• LP4 Retainer for Further Development
• LP4 SEO-Retainer
• OPTION: LP5 SAP-Interface Integration (SF)

The core scope of work for this tender, focused on the relaunch and subsequent maintenance of the HIL GmbH internetseite, includes several key Leistungspakete (LP) or service packages, with an estimated duration from January 2027 to December 2030.

The main areas of work and deliverables are:

• LP1 Onboarding, Analysis & Strategy: This involves initial setup, analysis of the existing website's technology, structure, content, user guidance, and security, systematic collection of target group requirements, and strategic alignment for the relaunch.
• LP1 System Environment and Infrastructure: Setting up the system environment and infrastructure.
• LP1 Ist-Analyse (As-Is Analysis): Detailed analysis of the current state of the internetseite.
• LP1 Conception, Wireframing & UX-Design: Developing the concept, wireframes, and user experience design.
• LP1 Content Migration & Structuring: Migrating and structuring content for the new website.
• LP2 Basic Functions & Security: Implementing fundamental website functionalities and security measures, including SSL, Captcha, and adherence to BSI/OWASP standards.
• LP2 SEO, GEO & Tracking: Implementing search engine optimization (SEO), geographical optimization (GEO), and tracking mechanisms, including optimized metadata and URL structures.
• LP2 Accessibility & UX-Design: Ensuring the website meets accessibility standards (BITV 2.0/BFSG) and refining user experience design.
• LP2 Interactive Modules & Functions: Developing and integrating interactive modules and functions.
• LP2 Supplier Management / Procurement: Technical implementation and visual integration of roadmaps, interactive tender overviews, supplier self-disclosures, forms, download areas, learning videos, and potential interfaces to external systems to enhance transparency and interactivity for suppliers.
• LP2 Exit Management / Termination Support: Support for the conclusion or termination phase of the project.
• LP2 Quality Assurance, Testing & Acceptance: Conducting quality assurance, testing, and formal acceptance of the delivered work.
• LP3 Implementation, Project Management & Training: This covers the overall project management, coordination processes with HIL, regular reporting, and training of the HIL editorial team to independently maintain content post-relaunch, including backend usage, editorial workflows, and accessible content creation.
• LP3 Post-processing & Editorial Training: Further training and post-processing tasks for the editorial team.
• LP3 Go-Live & Hypercare Phase: Managing the website launch and providing intensive support during the initial post-launch phase.
• LP4 Support & Maintenance (incl. Major Updates): Continuous support and maintenance for the website throughout the contract period, including service times, response times for incidents, and major updates.
• LP4 Retainer for Further Development: Ongoing development, including technical extensions, UX optimizations, or new editorial requirements.
• LP4 SEO-Retainer: Ongoing SEO support and optimization.
• Option: LP5 SAP Interface Integration (SF): An optional service for conceptualizing and technically implementing interfaces between the internetseite and SAP systems, specifically SAP SuccessFactors, ensuring secure, performant, reliable, and DSGVO-compliant data exchange for automated job postings.
• Backup & Recovery: Implementation of backup and recovery routines, including daily backups, semi-annual restore tests, and 24-hour recovery in emergencies, with coordination with IT service providers.
• Project Organization: Designing project organization, preparing and conducting a kick-off workshop, defining roles, responsibilities, and communication channels, and detailing project management methods and tools.

The tender aims for a framework agreement for the relaunch of the HIL GmbH website and its subsequent maintenance.