ID 6152874 - PSNI - Managed Uniform Service

The contract start date and expiry date are to be inserted by the Buyer at the award stage. However, the indicative timescale for the contract to become effective is January 2027.

The contract can be extended for two optional periods: the first for 3 years, and the second for 2 years. The Buyer must provide at least 3 months' written notice before the contract expires to exercise an extension. The contract takes effect on the Effective Date and concludes on the End Date or earlier if terminated.

Key phases mentioned include:

• Procurement Process Milestones (Indicative Timescales):
• Submission of Condition of Participation and initial Tender Response Deadline: September 2026.
• Assessment of initial Tender Responses: October 2026.
• Dialogue Session (if applicable): October/November 2026.
• Final Tenders (if required): November/December 2026.
• Identification of preferred Tenderer: December 2026.
• Contract Effective: January 2027.
• Termination Assistance Phase: This can be required at any time during the Contract Period by giving at least four months' written notice prior to the Expiry Date, or as soon as reasonably practicable (but no later than one month) following a Termination Notice. This assistance can continue for up to twelve months after the End Date, with an option for extensions not exceeding eighteen months after the End Date.

The core scope of work for this tender is the provision of a comprehensive Managed Uniform Service (MUS) for the Police Service of Northern Ireland (PSNI). The appointed Supplier is required to integrate and manage the PSNI's end-to-end Uniform solution. This includes ensuring a consistent and uninterrupted supply of a diverse range of uniform products, managed through professionally controlled, socially responsible, ethical, and environmentally sustainable supply chains. This specifically covers the sourcing of garments, raw materials, and ready-made parts.

The statement of work broadly encompasses requirements related to:

• Uniform Services
• Quality Control and Management
• Stock Management
• Implementation and Transition
• Management Information
• Supply Chain Management
• Security Requirements
• Contract and Performance Management
• Sustainability
• Invoicing Arrangements and Payments
• Pricing and Indexation
• Exit Strategy

All deliverables must comply with the Specification, the Tender Response, and the Contract, be provided using reasonable skill and care, Good Industry Practice, and the Supplier's own policies and processes, on agreed dates, and in compliance with the Law. A warranty of at least 90 days from delivery against all obvious defects is also required. Additionally, the contract involves social value deliverables such as skills development, employment for people facing barriers, unwaged work placements, and in-work progression action plans.