Informační systém pro centrální sterilizaci

The contract timeline is as follows:

• Contract Start Date: The contracting authority anticipates that the contract for the public procurement will be concluded and become effective between October and November 2026. The actual start of performance is contingent upon the successful completion of the tendering procedure and the signing of the contract with the chosen supplier, with a possibility of a later start if the tendering process is extended.
• Key Milestones/Phases:
• Initial Analysis Submission: The contractor must submit the initial analysis within 30 days of the contract's effective date.
• Delivery and Implementation: The delivery and implementation of the information system are required to be completed within 5 months from the effective date of the work contract.
• Service Provision: The service contract will be for an indefinite period, with a commitment to provide service for at least 7 years (84 months) from the date the completed work is accepted.
• Total Duration:
• The delivery and implementation phase has a duration of 5 months from the contract's effective date.
• The service contract requires a minimum service provision of 7 years (84 months) following the acceptance of the completed work, although the contract itself is for an indefinite period.
• End Date: Not explicitly stated for the entire contract, as the service contract is for an indefinite period. However, the obligation to archive documentation related to the contract extends until the end of 2035.

The core scope of work for this tender is the delivery and implementation of an Information System for Central Sterilization.

The Statement of Work summary and core deliverables include:

• Request Management: The system must handle requests, comprising a header (identification, status, user, customer, note, request type) and a list of items (what, quantity, packing method, washing, decontamination, protected storage).
• Sterilized Item Management: Each sterilized item must have identification, EAN, process status, sterilization date, expiration date, and links to the relevant request and department.
• Customer and Workplace Management: The system needs to manage a list of customers (departments, operating rooms) with their specific parameters (e.g., washing, decontamination, protected storage capabilities, CS department designation), along with a list of workplaces linked to these customers.
• Definition of Service Types: Reference data for types of decontamination, washing, and sterilization are required for accurate request entry.
• Request Status and History: The system must provide a list of all active requests, their current status, and a historical log of changes.
• Synchronization with NIS FONS Enterprise: The system must synchronize the catalog of sterilizable items, sterilized items, customers, workplaces, types of decontamination, washing, sterilization, and request status and history with the NIS FONS Enterprise system.
• Synchronization with QI System: The system must integrate with the QI system (from OR-NEXT, spol. s r.o.) via web services, specifically for synchronizing the item catalog, unit of measure catalog, cost centers, warehouses, and stock levels.
• Stock Document Transfer: The system must facilitate the transfer of goods receipts and issue notes by calling a web service that passes an XML document from QI, structured according to eDocTrans.
• Monitoring Capabilities: The system must provide monitoring to identify and detect required or non-standard operational states.
• Documentation:
• Basic User Manual: A guide for regular users on operating the system's user interface, covering basic, common, and routine functions and procedures.
• Basic Administrator Manual: A guide for administrators on controlling the system's administration interface, detailing standard and, if necessary, less common administrative operations.
• Description of Key Components: Documentation outlining the purpose, significance, role, and usage of the system's key components, including the platforms (software) they utilize (e.g., master, agent, server types, modules, information sources, recipients).
• Financial and Inventory Management:
• Ability to record loaned instruments.
• Generation of data to determine costs for individual workplaces and external customers in .pdf and .xlsx formats.
• Electronic inventory functionality for all sterilized material and instruments.
• Management of discrepancy logs for all central sterilization devices.
• Export and Printing: The system must enable the export and printing of all available outputs.
• Initial Analysis: An initial analysis is required, including the analysis of current state, data structures, a proposal for instrument cataloging procedures, division of responsibility for data preparation, data validation and quality control, proposed roles and permissions, an implementation schedule, and acceptance test proposals.
• Service Services: This includes technical support and development services (REQ) as defined in the service contract.