IT-Fachverfahren der Berliner Musikschulen

Question: What is the contract timeline?

Context: Contract start date, end date, total duration, and any key milestones or phases mentioned. Return null if not stated.

The contract begins with the start of the system implementation project. The system implementation phase is expected to last up to 9 months. Following this, there is a basic system runtime of a maximum of 48 months. The contract also includes two extension options: a first extension of 24 months and a potential second extension of another 24 months. The total maximum contract duration, including extensions, is 8.75 years or 105 months.

Key milestones/phases include:

• System implementation project (up to 9 months).
• System runtime (basic term: 48 months).
• First extension option (24 months).
• Second extension option (24 months).

The core scope of work for this tender involves the provision of an IT specialist procedure for the Berliner Musikschulen (Berlin Music Schools). The procurement object primarily consists of software licensing, maintenance, and operation via a Software-as-a-Service (SaaS) model, coupled with associated services.

Key service areas include:

• Architecture and process consulting.
• Development, testing, and system integration.
• Training.
• Customer support (2nd and 3rd-level).
• A transition project to replace the existing system, which encompasses data migration.

The project will address both functional and non-functional requirements, with minimum ("A-criteria") and "can" ("B-criteria") requirements defined in the Anforderungskatalog. All project documents and communication must be in German. The ITS must be connected to the VIDIS identity provider for user authentication.

The statement of work summary outlines core deliverables and activities, including:

• Project Management: Encompassing task, time, and milestone planning, capacity and cost planning, reporting, and regular coordination.
• System Setup: Customization of the client structure, roles and rights, process workflows, and configurations.
• System Operation Reporting: Providing reports on system operation, updates, and maintenance.
• Interface Development: Coordination and programming of relevant interfaces.
• Data Migration: Analysis of source data/structure, configuration of the new database, and the migration process.
• Support Concept: Coordination for task distribution with the Servicezentrum Musikschulen (szm).
• Testing: Execution of tool tests.
• Implementation and Rollout: Planning and execution of the system implementation and rollout, including support and a hypercare phase.
• Training: Planning and conducting training sessions.
• Quality and Change Management: Activities related to quality assurance and change management.
• Operational Readiness: Ensuring the system's operational readiness.
• Resource Allocation: An annual contingent of 60 person-days for various roles such as project management, architecture, process consulting, development, testing, system integration, and training.

Specific modules that are part of the scope include a core module, web module/online registration, media/inventory/instrument management, budget management/KLR, honorarium management, a communication module (mail, SMS), an app for up to 50,000 users, and other modules.