KiK Inbetriebnahme-Unterstützung Kinderklinik

The contract timeline is characterized by a phased approach and several key milestones. The services commence upon commissioning, with the first project stage initiated upon the signing of the contract. The services conclude with the complete delivery of the agreed-upon tasks, with the contractor responsible for ensuring adherence to the overall completion date specified in the schedule.

Key milestones include the start of the familiarization period ("Beginn des Einarbeitungszeitraums"), adherence to the commissioning period ("Einhaltung Inbetriebnahme-Zeitraum"), and overall service completion ("Gesamtleistungsabschluss"), though specific dates for these are not provided and are indicated as placeholders in the contract draft.

The contract is structured into three distinct project stages:

1. Project Stage 1: Commissioning Concept (Inbetriebnahmekonzept)

2. Project Stage 2: Accompanying On-site Quality Assurance (Begleitende Qualitätssicherung vor Ort)

3. Project Stage 3: On-site Functional and Acceptance Tests (Funktions- und Abnahmeprüfungen vor Ort)

The client retains the option to commission subsequent project stages either individually or entirely.

According to the provided schedule, specific dates for various processes and milestones include:

• Realization and Completion: Starting Monday, September 29, 2025.
• Various Building Levels (Ebene): Scheduled from Monday, November 17, 2025, to Friday, September 25, 2026.
• Commissioning (Inbetriebnahmen) and Technical Commissioning (Technische Inbetriebnahme): Commencing Monday, March 1, 2027, and extending until August 31, 2027.

The exact contract start date (date of signing) and the total duration are not explicitly stated as fixed dates or a single duration value in the provided documents.

The core scope of work for this tender involves Technical Consulting, Support, and Commissioning Management services for the KIK construction project, specifically concerning its overall commissioning. The overarching goal is to ensure a fully coordinated, tested, and functional overall system, while minimizing commissioning risks related to deadlines, quality, and operational stability, and adhering to set timelines.

The Statement of Work (SOW) is structured into three main project stages, which can be engaged in phases:

1. Project Stage 1: Commissioning Concept (Inbetriebnahmekonzept)

• Defining, prioritizing, and coordinating commissioning management objectives.
• Reviewing commissioning-relevant aspects within project documentation.
• Compiling a list of technical systems based on LPH5 documents and illustrating trade relationships.
• Developing a commissioning matrix for interface analysis, including coordination with stakeholders.
• Integrating commissioning processes into the overall schedule, creating detailed workflow plans, and providing commissioning dates for the master schedule.

2. Project Stage 2: Accompanying Quality Assurance on-site (Begleitende Qualitätssicherung vor Ort)

• Assisting and supporting the coordination of trades for individual and cross-trade commissioning processes.
• Monitoring and updating commissioning schedules, and proposing alternative actions for deviations.
• Developing functional test programs for both individual trades and interdisciplinary processes.
• Organizing and conducting regular commissioning meetings (jour-fixes) to resolve issues and discuss alternatives, including documentation.
• Facilitating the integration of all commissioning process participants and specialist planners to address relevant topics.

3. Project Stage 3: Functional and Acceptance Tests on-site (Funktions- und Abnahmeprüfungen vor Ort)

• Organizing and leading both individual and cross-trade commissionings.
• Managing functional tests for individual and cross-trade systems in preparation for expert acceptance.
• Performing internal functional tests.
• Directing and monitoring tests as per PrüfVo NRW, including interdisciplinary functional principle tests (VDI 6010), validation of system parameters, and execution of 1-1 and stress tests during trial operations by experts.
• Developing and leading the Black-Building-Test, which involves verifying and documenting the undisturbed emergency power operation of eligible consumers.
• Managing the "Betrieb ohne Beobachtung" (BOB) test, encompassing the planning, verification, and documentation of 72 hours of undisturbed and intended system operation.

Additional core deliverables and expectations include:

• Establishing, maintaining, and controlling an integrated commissioning structure compliant with the client's technical installation regulations.
• Developing and implementing a coordinated commissioning concept involving all project stakeholders.
• Coordinating all functional tests, pre-acceptances, acceptances, and commissioning processes in terms of timing and content.
• Actively managing cross-trade interfaces, dependencies, and risks.
• Organizing, supporting, and evaluating trial operations to ensure the functionality of all interconnected systems.
• Ensuring a structured, timely, and functionally secure transition from the construction phase to regular operation.

The contractor is also obliged to cooperate and promptly inform the client in writing if contractual goals appear jeopardized by other involved parties, experts, executing companies, authorities, or third parties. The scope also implicitly includes any unlisted activities necessary for the project's commissioning, unless explicitly excluded.