Kindergartenzweckverband Gemmerich - Erweiterung Kita Gemmerich, Los 1: Fachplanungsleistungen Technische Ausrüstung HLS

The contract timeline is structured in performance levels, but specific start and end dates, or a total duration, are not explicitly stated in the provided documents.

Key elements of the timeline include:

• Staged Commissioning: The contract involves a phased approach with "Leistungsstufe 1" (Performance Level 1) and "Leistungsstufe 2" (Performance Level 2).
• Leistungsstufe 1: This level includes Leistungsphase 1 (Basic Assessment), Leistungsphase 2 (Preliminary Planning), Leistungsphase 3 (Design Planning), and Leistungsphase 4 (Approval Planning), with Leistungsphase 4 being optional.
• Leistungsstufe 2: This level encompasses Leistungsphase 5 (Implementation Planning), Leistungsphase 6 (Preparation for Award), Leistungsphase 7 (Assistance in Awarding), Leistungsphase 8 (Object Supervision), and Leistungsphase 9 (Object Support).
• Planning Schedule: The contractor is required to create a detailed planning schedule ("Detailterminplan") within three weeks after the contract takes effect for Leistungsstufe 1. This schedule, once approved by the client, becomes binding.
• Further Planning Schedule: If Leistungsstufe 2 is activated, the contractor must develop another detailed schedule within three weeks, which also becomes binding upon client approval.
• Decision for Leistungsstufe 2: The client has the discretion to commission Leistungsstufe 2. The contractor's obligation for these further services expires if they are not commissioned within 12 months following the completion of the previously commissioned services.
• Binding Dates: The contract references an attached "Terminplan" (schedule) as Anlage 10, which contains binding dates for activities from planning preparation up to approval planning. Dates for subsequent services will be determined by mutual agreement upon their commissioning.

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The core scope of work for this tender involves planning and construction supervision services for the technical building equipment (HLS) required for the expansion of the Kita Gemmerich daycare center.

The project entails a single-story extension to the existing daycare center, which will include a canteen, a fresh-food kitchen, an additional group room, associated WC facilities, ancillary rooms, and technical rooms. This new extension will be connected to the existing building via a connecting wing. A key part of the work is the replanning of the heating system for both the existing building and the new extension, as the current system uses oil heating. The construction is planned to occur while the daycare center remains operational.

The services to be provided by the contractor encompass all necessary planning and construction supervision services for the technical building equipment, adhering to the contract specifications. This includes specific technical systems such as:

• Gas systems
• Heating supply systems
• Ventilation systems
• Heavy current systems
• Telecommunication and information technology systems
• Conveyor systems
• Usage-specific and process engineering systems (specifically for the kitchen)
• Building automation and automation of engineering structures

The work is structured according to the HOAI (German Fee Schedule for Architects and Engineers) service phases, specifically Anlage 15. The commissioning is phased:

• Leistungsstufe 1 (Service Stage 1) includes:
• Leistungsphase 1: Basic evaluation (Grundlagenermittlung)
• Leistungsphase 2: Preliminary planning (Vorplanung)
• Leistungsphase 3: Design planning (Entwurfsplanung)
• Leistungsphase 4: Approval planning (Genehmigungsplanung), which is optional and only commissioned to the extent required for the building permit.
• Leistungsstufe 2 (Service Stage 2), which is optional and subject to separate written commissioning by the client, includes:
• Leistungsphase 5: Execution planning (Ausführungsplanung)
• Leistungsphase 6: Preparation for procurement (Vorbereitung der Vergabe)
• Leistungsphase 7: Assistance in procurement (Mitwirkung bei der Vergabe)
• Leistungsphase 8: Object supervision/Construction supervision (Objektüberwachung), which requires a minimum of one workday per calendar week on-site presence during construction activity.
• Leistungsphase 9: Object support (Objektbetreuung)

Additionally, the contract includes "Besondere Leistungen" (Special Services) as detailed in Anlage 2, which are to be provided in conjunction with the commissioned service phases.

Certain services or partial services within Leistungsphasen 6 and 7 may be performed by the client (AG) or not commissioned, with the client making a timely decision on these. Specifically, the client may handle compiling tender documents, obtaining, reviewing, and evaluating offers, preparing award proposals, documenting the award process, compiling contract documents, comparing tender results, and assisting in contract awarding. The client is also responsible for setting project goals, approving service phases, engaging special experts if not part of the contract, and fulfilling project-related representation duties. The contractor is obliged to use a digital project room provided by the client for data exchange, if available.