Kita Helen-Keller-Str. 10 - Freianlagenplanung

The contract timeline is structured in phases with specific deadlines:

• Key Milestones/Phases:
• Leistungsphase 1-2 (Basic Evaluation and Preliminary Planning): until January 31, 2027.
• Leistungsphase 3 (Draft Planning): until April 30, 2027.
• Leistungsphase 4 (Approval Planning): until May 31, 2027.
• Leistungsphase 5 (Execution Planning) (optional): until September 15, 2027.
• Leistungsphase 6-7 (Preparation / Assistance with Award) (optional): until September 30, 2027.
• Leistungsphase 8 (optional): until August 30, 2028, for the completion of the construction measure.
• Leistungsphase 9 (Object Supervision) (optional).
• Contract Structure and Staging:
• The contract is intended to be awarded in stages (HOAI-Stufenvertrag).
• Stage 1 includes Leistungsphasen 1-4, which are firmly commissioned.
• Stage 2 covers Leistungsphasen 5-8, which are optional.
• Stage 3 involves Leistungsphase 9, also optional.
• A decision on the optional commissioning of Leistungsphasen 5-9 will be made by the City of Essen promptly after the completion of Leistungsphase 4.
• There is no automatic right for the contractor to be commissioned for further stages from Leistungsphase 5 onwards.
• Specific Deadlines:
• Documents required for the approval of the open space planning must be submitted by the end of October 2026.

The contract start date and total duration are not explicitly stated as single items, but the timeline begins with the provision of approval documents by the end of October 2026 and extends to the completion of the construction measure by August 30, 2028, for optionally commissioned phases.

The core scope of work for this tender involves the general renovation of the inclusive and therapeutic daycare center "Kita Helen-Keller-Str. 10" for four groups, specifically focusing on the planning of its outdoor facilities. The objective is to develop a modern, barrier-free, inclusive, and sustainable outdoor area with high recreational and play quality for children of various ages and needs. Adherence to guidelines from LVR, Unfallkasse NRW, and DIN 18040 (accessibility), as well as energy-related implementation according to ENEV 2016 (or current version), is mandatory.

The Statement of Work (SOW) is structured according to HOAI (Honorarordnung für Architekten und Ingenieure) service phases, with commissioning planned in stages:

Stage 1: Firmly commissioned services (Leistungsphasen 1-4) include:

• LPH 1 - Grundlagenermittlung (Basic evaluation): Clarifying the task, site inspection, advising on necessary services, and documenting initial findings.
• LPH 2 - Vorplanung (Preliminary planning): Analyzing existing conditions, coordinating objectives, evaluating ecosystem interactions, developing a planning concept (considering topography, ecological and environmental factors, design, and functional requirements), presenting preliminary designs, providing a cost estimate, and documenting results.
• LPH 3 - Entwurfsplanung (Design planning): Elaborating the design based on preliminary planning (including functional, economic, and environmental aspects), coordinating with authorities, detailing the design with specifications for planting, materials, equipment, and legal measures, preparing an object description with compensation measures, and providing a cost calculation and comparison. A special service includes two additional information exchange meetings with the Kita management.
• LPH 4 - Genehmigungsplanung (Approval planning): Preparing and compiling documents for public-law approvals, submitting applications, and adapting planning documents as required.

Stage 2: Optional services (Leistungsphasen 5-8) include:

• LPH 5 - Ausführungsplanung (Implementation planning): Developing the detailed design for execution, creating plans and descriptions (e.g., for surface materials, vegetation, and installations), and updating timelines during execution.
• LPH 6 - Vorbereitung der Vergabe (Preparation for procurement): Creating performance specifications and bills of quantities, determining quantities, coordinating specifications, preparing a schedule, estimating costs based on priced bills, conducting cost control, and compiling tender documents.
• LPH 7 - Mitwirkung bei der Vergabe (Assistance in procurement): Obtaining, reviewing, and evaluating offers, conducting bidder discussions, preparing award proposals, documenting the process, compiling contract documents, performing cost control, and assisting in contract award.
• LPH 8 - Objektüberwachung (Site supervision and documentation): Supervising construction for compliance with approvals and contracts, checking deliveries, coordinating with involved parties, monitoring schedules, documenting construction progress, assisting in measurements and invoice reviews, organizing acceptance of services, monitoring defect remediation, and providing final documentation and cost determination.

Stage 3: Optional services (Leistungsphase 9) include:

• LPH 9 - Objektbetreuung (Object support): Technical evaluation of defects within warranty periods, conducting site inspections for defect detection, and assisting in the release of security deposits.

Key deliverables throughout the project include providing all planning documents in both written and digital formats (.pdf, .dwg, .dxf), submitting cost estimates and calculations in PDF, compiling plan directories, and delivering bills of quantities in GAEB XML formats. The contractor must also provide comprehensive advice, information, cost control, and timely communication regarding project progress and potential delays.