Lagerung und Distribution von persönlicher Schutzausrüstung (PSA)

The contract duration is four years, beginning with the award (Zuschlag).

The documents list milestones for the tender procedure, but not for the contract execution itself. These tender procedure milestones are:

• End of the deadline for bidder questions: 25.08.2026
• Latest dispatch of answers by the contact point: 07.09.2026
• End of the deadline for submission of offers: 15.09.2026, 12:00 Uhr
• Estimated notification according to § 134 GWB: 05.10.2026
• End of the award and binding period: 16.10.2026, 24:00 Uhr

The exact contract start date and end date are not specified as calendar dates, only that the contract starts with the award and lasts for four years.

The core scope of work for this tender involves the storage and distribution of Personal Protective Equipment (PSA) for the state of Baden-Württemberg's emergency reserve, intended for future pandemics.

The key services and deliverables include:

• Storage Services: The contractor is responsible for storing PSA supplied by the client or university hospitals. This includes storing the PSA according to manufacturer specifications and recording all incoming, outgoing, and re-storage activities, including the type, quantity, and lot numbers of the PSA. The contractor must establish a warehouse within a 100 km radius of LZBW, Dornierstraße 19, 71254 Ditzingen. Stage 1 requires holding capacities for at least 710 Euro pallets, with the ability to increase to at least 1,497 Euro pallets within 14 calendar days for Stage 2 in a pandemic.
• Transport and Distribution Services: The contractor must deliver stored PSA to specified addresses within Germany within three calendar days upon request from the client or university hospitals. Deliveries must include fixed date and time commitments and generally occur Monday to Friday, 07:00 to 11:45, for cooperation partners. Proof of timely delivery is required via a recipient-signed delivery note. Transportation must adhere to ADSp 2017 standards, documenting any obvious defects with images and confirming no transport damage with a signed delivery note. Deliveries to cooperation partners should be on article-pure, exchangeable Euro pallets (max 1.70m height) and deliveries up to 20kg as packages.
• Warehouse Management and IT Integration: The contractor's warehouse system needs to connect or be compatible with various SAP systems (ERP 6.0, R3, 4 HANA, HANA SP3 WM module) and ISI-Pol for data exchange, including order, goods receipt/issue, and inventory data. Standardized SAP connections are expected. Goods incoming procedures include checking for quantity and visible defects, documentation, quality checks, stock updates, and reporting. Goods outgoing processes involve commissioning, packaging, addressing, franking, creating delivery notes with lot numbers, and obtaining recipient signatures.
• Additional Services: Upon request, the contractor may perform services such as repacking, separating palletized goods, re-palletizing, and re-labeling.
• Quality Assurance: The contractor is obligated to maintain quality assurance measures and implement concepts for warehousing, sustainability, distribution, and goods incoming/outgoing as described in their offer.

Estimated quantities for Stage 1 include 4,681,000 FFP2 masks, 8,437,000 surgical masks, 10,900,000 protective gloves, 127,000 protective gowns, 1,000 safety glasses, and 1,000 face shields. Cooperation partners are required to replace withdrawn PSA from the emergency reserve within 21 calendar days.