2026-S2300000-037 - 1

The contract timeline includes the following details:

• Total duration: The framework agreement has a duration of four years, which can be renewed twice for an additional two years each, allowing for a total potential duration of eight years.
• Execution period for subsequent contracts: The execution period for subsequent contracts is measured in calendar days and commences the day after the contract's conclusion or the order date, as applicable.
• Key milestones: A significant milestone is the proposed deadline for the production launch of the Minimum Viable Product (MVP), which is a contractual commitment.
• Phases: The documents refer to "main phases" of the project and define a "contractual year" as a twelve-month period starting from the effective production launch date of the solution. Payment structures also indicate phases such as a one-time fee for the implementation of software installation, an annual fee for operation, maintenance, support, and hosting, and stabilization and corrections post-production.

The contract start date and end date are not explicitly stated, though the start date is determined by the contracting authority or the date of contract conclusion/order.

The core scope of work for this tender primarily involves the provision of a global application service (SaaS) for the end-to-end administrative processing of road traffic infringements, specifically for project P4: "Vitesses" for the SPW MI.

The Statement of Work (SOW) summary includes:

• Provision and Evolution of a Complete IT Solution: This covers the provision, integration, configuration, adaptation, deployment, operation, maintenance, support, hosting, supervision, reversibility, and evolution of the solution.
• Reliable and Efficient File Processing: The solution must enable reliable, traceable, secure, high-performance, and efficient processing of files using a unique repository, structured workflows, management tools, automation, integration with relevant systems, financial tracking, payment functionalities, logging, supervision, auditability, and reporting.
• Comprehensive Service Inclusions: The scope explicitly includes analysis, framing, parameterization, integration, documentation, training, maintenance, support, supervision, security, service continuity, reversibility, and knowledge transfer.
• End-to-End File Management: The application must handle files from reception or creation through to closure, deployed in a sovereign cloud environment, and governed by the SPW, meeting security, access control, traceability, auditability, resilience, and reversibility requirements.
• Core Functionalities (Poste 1): This fixed part encompasses the recovery/provision of observation data, file management, validation of observations, production/management of acts, official communications, management of appeals/claims, payment tracking, exchanges with third-party systems, dashboards, reporting, traceability, auditability, security, supervision, a web portal for offenders, and transmission of recovery elements (excluding full automated interfacing with SPW Finances for enforcement titles or receipt of recovery information). It also includes analysis, parameterization, integration, testing, production deployment, documentation, startup support, an annual flat rate for operation, maintenance, support, and hosting, permanent readiness for reversibility, and consumption of application services for solution sizing.
• Solution Adaptation (Poste 2): This covers specific adaptations, new developments, or needs beyond routine maintenance that are directly linked to the market's functional, technical, or regulatory scope, particularly for unforeseen circumstances.
• Pre-processing of Radar Data: This involves reception and decryption of radar data, pre-treatment for distribution between CRT and SPW-MI, data sorting based on predefined criteria, secure sending to CRT, and making sorted data available.

Core Deliverables:

• Validated framing note.
• Functional and technical specifications.
• Test proofs.
• Acceptance report (procès-verbal de recette).
• Updated documentation.
• Updated security, operation, and reversibility elements (as applicable).
• Planning for MVP deployment, macro implementation planning, project management methods, and a governance framework.

Explicitly Out-of-Scope Activities:

• Initial collection of speed camera data from regional and municipal radars.
• Management of radars (asset management).
• Initial collection of WIM control data.
• Mobile radars managed by the Police.