Midi-Pyrénées

Question: What is the contract timeline?

Context: Contract start date, end date, total duration, and any key milestones or phases mentioned. Return null if not stated.

The contract's start date is fixed for October 15, 2026. The initial duration of the market is 15 months from the date of signature. This means the initial end date would be January 15, 2028. The contract is renewable twice for a period of one year each time, upon the client's express request. If fully renewed, the total duration would be 39 months, making the final potential end date January 15, 2030.

Key milestones and phases include:

• The contractor must ensure the complete installation and commissioning of the device, making it fully operational before December 31, 2026.
• Within 15 days of the contract's signature, the parties will meet to formalize the market's start, establish the client-provider relationship, review important contract points, and implement the methodology for the market.
• Quarterly meetings will be held where the provider will submit a comprehensive activity report to the client for the preceding period.

The core scope of work for this tender involves the maintenance, monitoring, and punctual replacement works for solar photovoltaic installations belonging to 3F OCCITANIE.

The primary objectives and services include:

• Maintenance of Solar Photovoltaic Installations: This encompasses mechanical cleaning of sensors in accordance with work-at-height regulations, ensuring the equipment remains in good working order, and maintaining hygiene and safety conditions.
• Monitoring: Installation and subscription management of a complete monitoring system, as well as monthly yield monitoring via Linky meters.
• Punctual Replacement Works: Execution of replacement tasks for equipment that is broken down and irreparable, based on a unit price schedule (BPU). These ad-hoc interventions are initiated by client purchase orders with defined execution deadlines.
• Quality of Service: Providing a service quality that meets the specifications outlined in the tender documents.
• Safety Compliance: Maintaining safety conditions mandated by various regulations pertaining to the installations.

The market is divided into two lots covering the departments of Tarn (81) and Haute Garonne (31).

Key deliverables include:

• Quarterly Activity Reports: The prestataire must submit a comprehensive report of its activity covering all aspects of the contract for the past period, including all activities related to preventive and corrective maintenance.
• Annual Activity Reports: These reports are also required.
• Updated Installation Sheets: The prestataire must update installation sheets and submit them in Excel format with the annual report.
• Technical and Functional Documentation: The prestataire is required to provide necessary technical and functional documentation in French, without additional cost.
• Maintenance Logbook (Carnet d'entretien): Each photovoltaic installation will have a logbook to trace events, including quarterly electricity production readings, incidents (e.g., performance drops, alarms, failures), and records of preventive or corrective maintenance and material replacements.

A specific task that cannot be subcontracted is the "Retraitement des index avant envoi de l'EDI au Client" (processing of indexes before sending EDI to the client).