Stpi2026/30-1710 - 1

The contract timeline includes the following phases and durations:

Phase Conception (Design Phase):

• Programming and sketch stage: 4 months from the notification of the contract.
• Preliminary design stage (avant-projet): 4 months from the activation of the conditional tranche or from the end of the preceding stage if activated early.
• Permit application file: 2 months from the activation of the conditional tranche or from the end of the preceding stage if activated early.
• Execution file: 6 months from the activation of the conditional tranche or from the end of the preceding stage if activated early.

Phase Réalisation (Realization Phase):

• Construction management and supervision: The duration is dependent on the execution period of the works contract.

Other Timelines and Milestones:

• Designation of companies: Verification of technical requirements and prices must be completed within one calendar month from the day of opening offers.
• Verification of monthly progress reports: Within a maximum of seven calendar days from the receipt, by the service provider, of the dated and signed claim declaration, accompanied by a detailed statement of works performed and all necessary supporting documents.
• Analysis of market modification requests (amendments): Within a maximum of seven calendar days from the receipt, by the service provider, of all necessary elements for analysis (technical and financial justifications, impact on planning, detailed quote, etc.).

The explicit contract start date, end date, and total duration for the entire contract are not stated.

The core scope of work for this tender involves comprehensive architectural and technical project development, encompassing several key phases and deliverables:

1. Preliminary Design (Avant-projet sommaire - APS): This phase entails the initial consolidation of the project based on a preliminary sketch. Key activities include defining the main architectural, functional, and technical orientations, ensuring compatibility with regulatory and normative requirements, establishing general technical design principles (including building envelope, construction methods, insulation, heating, and ventilation), conducting initial discussions with fire prevention services, and developing and updating schematic plans (implantation, levels, sections, elevations). A preliminary cost estimate for the works is also a deliverable in this phase.

2. Detailed Preliminary Design (Avant-projet détaillé - APD): Building upon the validated Preliminary Design, this phase focuses on developing a consolidated version of the project. The objective is to refine and finalize architectural, technical, and constructive choices, thereby stabilizing the main project options in preparation for the permit application and subsequent project phases.

3. Execution File (Dossier d'exécution) - Conditional Phase: This phase is dedicated to creating the necessary execution documentation for contractor consultation and project realization. It involves translating all validated choices from the preliminary and permit phases into actionable documents for construction. The project author is responsible for coordinating and integrating various disciplines to ensure overall project coherence and prevent incompatibilities during execution. Deliverables include:

• Technical specifications (cahiers des charges) drafted according to the latest applicable CCTB format.
• Quantity surveys (métrés) in estimated, detailed, and synthetic formats, provided in Excel.
• Execution architectural plans (level plans, sections, elevations) incorporating all necessary dimensions, codes, and technical details.
• Execution plans related to structural stability and special techniques, accompanied by corresponding notes and technical descriptions.
• The development of a digital model (BIM) where all project elements are integrated into a global model to ensure consistency across architectural, technical, and structural components and to mitigate execution risks.

4. Appointment of Companies (Désignation des entreprises) - Conditional Phase: This phase provides assistance in the competitive tendering process for contractors. It spans from the publication of the market notice to the analysis of offers and the preparation of the award decision. This includes responding to technical inquiries from bidders, administrative verification of offers (qualitative selection and regularity) with support from the project author, technical analysis of offers (including price verification, comparison, and compliance with technical requirements), and formalizing the offer analysis report.