Nabava sustava za proračunsko računovodstvo, financije, ljudske resurse i nabavu s integriranim studentskim servisima

The contract has a total duration of 19 months. The contract is set to begin from the date of mutual signature.

Key milestones and phases include:

• The module for fixed assets, including mobile inventory via a mobile application, is scheduled to go live in December 2026.
• The accounting and finance module is planned to be operational by January 1, 2027.
• All remaining modules are expected to be put into operation no later than March 2027.

One year of maintenance (12 months from the date of commissioning) is included in the contract and the bid price. Maintenance beyond the first year will be contracted separately.

The core scope of work for this tender involves the procurement of an integrated system for budgetary accounting, finance, human resources, and procurement, along with integrated student services. This system is intended for the University of Rijeka – Rectorate and six integrated faculties (Physics, Informatics and Digital Technologies, Mathematics, Dental Medicine, Biotechnology and Drug Development, and Logopedics).

The Statement of Work summary and core deliverables include:

• Permanent Licenses and Right to Use: Provision of licenses for the Rectorate and the six faculties.
• Implementation and Parameterization: Complete implementation per organizational unit, encompassing business process analysis, configuration and parameterization of 15 modules with 247 functional requirements, data migration, and User Acceptance Testing (UAT).
• User Education: Training for 250 users.
• Post-production Support: One month of support following the system's go-live.
• System Enhancements: A fixed block of 15 hours for system enhancements is included in the offer price.
• One-year Maintenance: This includes 12 months of system maintenance from the date of go-live, covering technical support, error correction, and legally required changes. This first year of maintenance is included in the tender price. Maintenance for subsequent years will be contracted separately.

The system's modules cover: Human Resources Management, Payroll Calculation, RegZap and COP integration, Accounting and Finance, eInvoice integration, Travel Orders, Project/Grant Management, Procurement Management, Financial Planning, Student Services (including ISVU integration), Fixed Assets, Office Operations, Workflow and Distributed Processing, Extrabudgetary records, and Reporting and Business Analytics.

Key technical aspects specify the platform (Windows Server 2016+, SQL Server 2016+, IIS, .NET), deployment (preferably CDU cloud, optional local installation), access methods (RDP thin client, web browser, mobile app for inventory), and capacity (50 client + 200 web/portal users, ~1,200 students, SLA 99.5%). Critical integrations include ISVU, RegZap, COP, FINA eRačun service, EOJN RH, AAI@EduHr, and eIDAS. The contract duration is 19 months, with a phased implementation schedule: Fixed Assets module in November/December 2026, Accounting and Finance module on January 1, 2027, and all other modules by March 2027.