VV 025-26

The framework contract has a fixed term of 2 years from the contract start date, with an option for the contracting authority to extend it once by an additional 2 years through a written declaration, making a potential total duration of 4 years.

Key milestones and phases for individual orders include:

• Cost Estimation (Lph 2): Maximum 6 weeks after commissioning for calculable costs under 1 million €, or maximum 8 weeks for costs from 1 million €.
• Drafting and Approval Planning (Lph 3 & 4) - Stage II: For calculable costs under 1 million €, drafting planning is due maximum 6 weeks after commissioning Stage II, with an additional 2 weeks for approval planning. For costs from 1 million €, drafting planning is due maximum 8 weeks after commissioning Stage II, plus 2 more weeks for approval planning.
• Execution Planning (Lph 5), Preparation for Award (Lph 6), and Participation in Award (Lph 7) - Stage III:
• Completion of execution planning (excluding specific HOAI services) is due maximum 10 weeks after commissioning Stage III for calculable costs under 1 million €, or maximum 12 weeks for costs from 1 million €.
• Completion of tender documents is due an additional maximum of 6 weeks.
• Documentation Phases:
• Phase A "Project Realization": Ongoing documentation of planning and implementation (LPH 2-8 HOAI), to be completed immediately after each commissioned service phase.
• Phase B "Project Completion": Final documentation after acceptance by the project leader and successful commissioning (LPH 8 HOAI).
• The final revision of hand-revised workshop and assembly planning is due no later than four weeks after acceptance.

In case of exceeding contract deadlines, a penalty of 0.2% of the proportional net billing sum for the affected deadline is incurred for each working day of delay, up to a maximum of 5% of that sum.

The contract start date and a definitive overall contract end date are not explicitly stated, beyond the fixed and optional extension durations of the framework contract.

The core scope of work for this tender involves Object Planning (Architektenleistungen), which includes architectural services structured across multiple phases (Stufen) according to the German Fee Schedule for Architects and Engineers (HOAI), specifically § 34 Abs. 4.

The Statement of Work (SOW) summary and core deliverables are organized into sequential stages:

• Stufe I (Lph. 1-2): Grundlagenermittlung (Basic Evaluation) and Vorplanung (Preliminary Planning).
• Lph. 1 (Grundlagenermittlung): Includes summarizing client requirements, defining tasks, documenting boundary conditions (e.g., building law, existing investigations), and recommending specialist planners.
• Lph. 2 (Vorplanung): Involves clarifying objectives, handling conflicts, documenting the planning concept, compiling coordinated work results (including specialist planner services), area and room calculations, preparing a room book, documenting preliminary permit approvals, cost estimation (DIN 276), and a schedule. Optional services include creating a room book and integrating digital models (BIM) into preliminary planning.
• Stufe II (Lph. 3-4): Entwurfsplanung (Design Planning) and Genehmigungsplanung (Approval Planning).
• Lph. 3 (Entwurfsplanung): Core deliverables include compiling coordinated work results (including specialist planner services), providing necessary verifications and calculations for design planning, object description, updated area and room calculations, updated room book, door list, preliminary approval documentation, cost calculation (DIN 276), an updated schedule, and an explanatory report. This phase also requires the creation of the HU-Bau (Haushaltsunterlage Bau). Optional services include design-ready room book updates, life cycle cost calculation, detailed operating cost calculation, and integrating design planning into a digital object model (BIM) at a 1:100 scale.
• Lph. 4 (Genehmigungsplanung): Focuses on compiling approval documents (for public-law permits, exceptions, exemptions) and documenting supplemented/adjusted planning documents and calculations.
• Stufe III (Lph. 5-7): Ausführungsplanung (Execution Planning), Vorbereitung der Vergabe (Preparation for Award), and Mitwirkung bei der Vergabe (Assistance in Awarding).
• Lph. 5 (Ausführungsplanung): Encompasses the compilation of coordinated execution planning work results, including all necessary execution, detail, and construction drawings (e.g., floor plans, sections, ceiling plans, standard details) and textual descriptions. It also includes reviewing general contractor's execution plans for compliance with functional specifications and permits. Optional services involve integrating execution planning into the digital object model (BIM) and updating the room book.
• Lph. 6 (Vorbereitung der Vergabe): For individual awards, this includes basic services according to HOAI and creating the AU-Bau (Ausführungsunterlage Bau). For a General Contractor (GÜ) award, it involves creating a functional specification (FLB) based on design and approval planning, including maintenance services, and coordinating/integrating other planners' performance descriptions into the FLB.
• Lph. 7 (Mitwirkung bei der Vergabe): Assistance in awarding.
• Stufe IV (Lph. 8): Objektüberwachung (Object Supervision).
• Stufe V (Lph. 9): Objektbetreuung (Object Support).

Throughout these phases, documentation according to "Anlage 9" is a recurring requirement. The use of digital models (BIM) is a significant optional component, particularly for preliminary planning, design planning, and execution planning, with specific requirements for model creation and attribution.