VV 025-26

The framework agreement has a fixed term of 2 years from the contract start, with the option for the client to extend it once by an additional 2 years, resulting in a potential total duration of 4 years.

Key milestones and phases for individual orders include:

• Cost Estimation (Lph 2): A maximum of 6 weeks for costs under €1 million and a maximum of 8 weeks for costs from €1 million, both after commissioning.
• Draft and Approval Planning (Lph 3 & 4) within Stage II:
• Draft Planning: A maximum of 6 weeks for costs under €1 million and a maximum of 8 weeks for costs from €1 million, both after commissioning for Stage II.
• Approval Planning: An additional 2 weeks following the completion of the draft planning.
• Execution Planning (Lph 5), Preparation for Award (Lph 6), and Participation in Award (Lph 7) within Stage III:
• Execution Planning: A maximum of 10 weeks for costs under €1 million and a maximum of 12 weeks for costs from €1 million, both after commissioning for Stage III.
• Completion of Award Documents: A maximum of an additional 6 weeks.

Documentation services are categorized into two phases:

• Phase A – Project Realization: This involves ongoing documentation of planning and implementation in accordance with LPH 2-8 HOAI, to be completed immediately after each commissioned performance phase.
• Phase B – Project Completion: This phase includes the final documentation after acceptance by the Project Leader and successful commissioning (LPH 8 HOAI). Hand-revised workshop and assembly planning (final revision) must be submitted no later than four weeks after this.

No specific contract start or end dates are explicitly stated in the provided documents, only the duration relative to the "contract start".

The core scope of work for this tender involves object planning (architectural services) for construction projects, encompassing basic services across all nine phases (Leistungsphasen - Lph.) of the HOAI (German Fee Schedule for Architects and Engineers), with an initial focus on Lph. 1 and 2. Subsequent phases (Lph. 3 to 9) are optional and subject to separate call-offs by the client.

The primary objectives include adherence to specified cost ceilings for construction (Kostengruppe 300 according to DIN 276 [2018-12]) for both construction and execution documents, and comprehensive documentation for all planning and execution stages.

Key deliverables and activities across the different planning stages include:

• Stufe I (Lph. 1 - Grundlagenermittlung & Lph. 2 - Vorplanung): Gathering client requirements, defining tasks, documenting existing conditions, preparing cost estimates (DIN 276), developing a schedule, and potentially creating a room book and integrating Building Information Modeling (BIM) into preliminary planning.
• Stufe II (Lph. 3 - Entwurfsplanung & Lph. 4 - Genehmigungsplanung): Developing the design, creating the HU-Bau (Haushaltsunterlage Bau), preparing documentation for required verifications and calculations, updating room and area calculations, calculating life cycle costs, and compiling all necessary approval documents. Integration of BIM into the design is an optional service.
• Stufe III (Lph. 5 - Ausführungsplanung, Lph. 6 - Vorbereitung der Vergabe & Lph. 7 - Mitwirkung bei der Vergabe): Developing execution, detail, and construction drawings. For single awards, this includes preparing AU-Bau (Ausführungsunterlage Bau) and tender documents. For general contractor awards, it involves creating a functional performance description (FLB) and coordinating interfaces. Assistance with the tendering process, including evaluation of offers, is also required. BIM integration into execution planning is an optional service.
• Stufe IV (Lph. 8 - Objektüberwachung): Monitoring the construction process, documenting progress, managing defects, reviewing invoices, and controlling costs.
• Stufe V (Lph. 9 - Objektbetreuung): Post-completion support for the building.

Throughout the project, services also encompass coordination of trades, quality control, dimensioning and proofing, management of the approval process, quantity and cost determination, logistical planning, and change management. The entire project is subject to an approval procedure according to § 64 HBauO.