Objektplanung gemäß Paragraph 34 HOAI, Leistungsphasen 1 - 3 und 5 - 9, Leistungsphase 4 optional fre

The contract timeline is as follows:

The contract issuance date is August 6, 2026.

The contract start date is November 30, 2026.

The contract end date, or completion of the measure, is May 31, 2028.

The total duration of the contract is 18 months.

Key milestones and phases include:

• Contract issuance: August 6, 2026.
• Start of services (Leistungsbeginn): November 30, 2026.
• Completion of draft drawings for the final planning solution: March 26, 2027.
• Completion of cost calculation: June 25, 2027.
• Completion of the measure: May 31, 2028.
• Initial engagement includes services of Stage I, specifically Leistungsphase 1 (Basic Evaluation) and Leistungsphase 2 (Preliminary Planning).
• Leistungsphase 5 (Execution Planning) is also mentioned.

The core scope of work and statement of work for this tender primarily revolve around an architect's services for a fire protection renovation project. The services are structured in several stages, including:

Stage I: Basic Services according to § 34 HOAI (HOAI refers to the German Fee Schedule for Architects and Engineers)

• Service Phase 1: Basic evaluation (Grundlagenermittlung)
• This includes the architect being obligated to provide the services specified in the task description and contract. These listed services represent the minimum requirements for a compliant and defect-free service delivery to achieve the desired work outcome, especially for the basic services according to Annex 10.1 to § 34 HOAI. The services also encompass unlisted activities necessary for the overall success or contractual objectives.

Stage II: Execution Preparation

• Permit Planning (Leistungsphase 4: Genehmigungsplanung) (optional special service)
• Developing proposals for publicly required permits and approvals, such as notification of demolition to authorities, water, waste, and immission control permit procedures, including any necessary exemption requests.
• Coordinating all utilities and obtaining necessary permits.
• Obtaining any necessary neighbor consents.
• Submitting documents and obtaining permits.
• Providing technical support in objection and legal proceedings.
• Potentially assisting with public relations.
• Providing necessary confirmations regarding neighboring buildings in relation to the demolition planning and supervision.
• Revising the planning to incorporate authority comments and contributions from other planning participants until an execution-ready solution is achieved.
• Developing a construction site setup and execution plan.
• Establishing a construction schedule.
• Determining and compiling quantities, "quality specifications," and special features as a basis for a service description.
• Creating the service description with bills of quantities according to the project structure plan, integrating all previous findings.
• Compiling tender documents and service descriptions in coordination with all other project planners according to the cost structure plan.
• Creating a priced bill of quantities.
• Technical review of offers.
• Participating in award discussions and contract awarding.
• Creating a cost estimate according to the cost structure plan.
• The architect is responsible for preparing templates for required public permits, coordinating utilities, obtaining neighbor approvals, submitting documents, and providing support in legal matters.
• The architect must also compile tender documents and service descriptions based on the cost structure plan.
• The architect is required to develop templates for necessary public permits, coordinate all utilities, obtain neighbor consents, submit documents, and provide expert support in contradiction and litigation procedures.
• The architect must revise planning based on authority feedback, create construction site setup and schedule plans, determine quantities and quality specifications, and prepare bills of quantities.
• The architect is also responsible for preparing complete and permit-ready planning documents for the building permit and adjusting them as needed during the permit process.

Stage III: Supervision of Execution and Documentation

• Supervision of execution for compliance with the described and commissioned service, adhering to all specifications, recognized rules of technology, relevant regulations, laws, and guidelines (building permit, structural planning, BayBO, etc.).
• Coordination of technical participants and executing companies.
• Monitoring and updating the construction schedule.
• Maintaining a construction log.
• Measurement, billing, and invoice review.
• Cost determination according to the cost structure plan, including cost control and comparison with cost calculation/priced bill of quantities and cost estimate.
• Conducting acceptances with other participants, identifying and documenting defects in protocols.
• Requesting and conducting authority acceptances.
• Monitoring the rectification of identified defects and acceptance of defect rectifications.
• Listing any warranty periods.
• Creating a final documentation.
• Handover of the construction site.
• Potentially assisting with public relations.

Contractual Objectives/Partial Successes (Teilerfolge / Vertragsziele):

• Adherence to cost ceilings, specifically a cost ceiling for cost groups 300 and 400 (DIN 276, December 2018) for residential areas.
• The architect is aware that the client intends to use funding for the construction project, and the funding limit according to the housing promotion regulations (WFB) 2022 applies to cost groups 300 and 400.

The services also include detailed cost planning for various elements such as land, site preparation, building structure (e.g., excavation, foundation, masonry, roofing, insulation, painting, flooring), technical installations (e.g., sanitary, heating, ventilation, electrical, telecommunications, fire alarms, elevators, building automation), external facilities (e.g., green roofs, landscaping, technical outdoor installations), equipment and artworks, and ancillary construction costs (e.g., project management, architectural and engineering services, expert opinions, permits).