Published
Onderhoud en Vervanging van Elektrotechnische- en Werktuigbouwkundige (Gebouwgebonden) Assets (E&W-Assets)
Notice number: 440146
KEY INFORMATION
- Submission deadline
- • Nov 2, 2026
- Location
- 🇳🇱 Netherlands
- Contracting authority
- GVB Activa B.V.
- Accepted Languages
- Dutch
- Tender type
- Services
- Contract Value
- Published date
- Sep 17, 2026
TENDER DESCRIPTION
This tender invites bids for the comprehensive maintenance and replacement of Electrical and Mechanical (E&M) assets within GVB's diverse real estate portfolio, which includes offices, workshops, depots, technical rooms, and other operational buildings. The scope of work encompasses 24/7 consignment services, fault management, periodic, corrective, and project-based tasks, alongside essential contract management, KPI monitoring, and quality assurance. Bidders must adhere to stringent technical standards, including NEN-EN 50172/ISSO 79 for emergency lighting, NEN 1006 and Waterwerkblad WB 1.4G for drinking water management, BRL 100/200 certifications for F-gas related work, NEN 3140 for electrical installations, and compliance with building automation and control systems (GACS) as per Bbl art. 3.145/3.146 for relevant buildings, in addition to Arbobesluit H4 for air treatment. Financially, bidders must demonstrate sustainable operations, be free of substantial jeopardizing claims, and hold business and professional liability insurance each for at least €1,000,000 per event and €2,500,000 annually. The tender timeline specifies a bid submission deadline of November 2, 2026, with…
TENDER BRIEF
The contract timeline for the tender procedure includes the following key milestones:
- Announcement of tender and publication of tender guidelines: September 15, 2026
- Start meeting + Location visit: September 24, 2026
- Latest date for asking questions (1st round): September 25, 2026
- Publication of 1st Memorandum of Information: October 2, 2026
- Latest date for asking questions (2nd round): October 9, 2026
- Publication of latest Memorandum of Information (2nd round): October 16, 2026
- Latest date for receipt of Bids: November 2, 2026
- Evaluation of Bids: November 3 to November 20, 2026
- Announcement of award decision and rejections: November 23, 2026
- Objection period (Alcatel): November 23 to December 14, 2026
- Signing of Framework Agreement: December 15, 2026
The tender documents also refer to an "implementatiefase" (implementation phase) for which a one-time price is offered, and an "implementatieoverleg" (implementation consultation) during this phase. However, specific start and end dates for the overall contract duration or the implementation phase are not explicitly stated. The format for further agreements also includes placeholders for start and end dates.
Sources
- 1Aanbestedingsleidraad onderhoud en vervangingen E&W_v1.0.pdf — “wie de opdracht in eerste instantie is gegund, wordt beëindigd. Bij het informeren van de Inschrijvers over de gunning zal de betreffende Inschrijver gemeld worden dat hij in aanmerking komt voor het sluiten van de wacht…”
- 2Bijlage 8 Programma van Eisen.pdf — “beheerorganisatie het contractbeheer. Hieronder vallen contractmanagement en -coördinatie, deelname aan de overleggen, Managementrapportages, KPI-monitoring, document- en contractadministratie, kwaliteitsmanagement, audi…”
- 3Bijlage S2 - SLA Onderhoud en Vervanging E&W Assets V1.0.pdf — “strategisch overleg. De kwartaalrapportage bevat ten minste: Alle KPI's, met trendanalyse. Voortgang van de verbeterplannen, waar van toepassing. De status en eventuele bijsturing van de maatregelen uit het plan van aanp…”
- 4Bijlage 11 Format Nadere overeenkomst projectmatige werkzaamheden.docx — “aanvullende inkoopvoorwaarden GVB; de door Opdrachtnemer aan GVB uitgebrachte Offerte van […datum…], met kenmerk […kenmerk…]. Duur van de Nadere Overeenkomst Deze Nadere Overeenkomst treedt in werking per […datum…] en du…”
The core scope of work for this tender involves the provision of services for the maintenance and replacement of E&W (Electrical & Mechanical) assets within GVB's real estate portfolio. This portfolio encompasses various property types, including offices, workshops, depots, technical rooms, and other operational buildings, with the specific assets detailed in an accompanying asset list.
The statement of work summary includes:
- Maintenance and Replacement Services: Covering E&W assets within GVB's property portfolio.
- Service Breakdown: Further divided into an asset list, subdivision of services, and service principles.
- Execution Requirements: Encompassing periodic work, corrective and project-based work, fault management, repairs, complaint handling, and replacements.
- Specific Deliverables:
- 24/7 Consignment service.
- Control room operations: receiving, registering, assessing, and dispatching fault reports.
- Administrative processing of work orders.
- Contract management and coordination.
- Operational, tactical, and strategic meetings.
- Management reports and KPI monitoring.
- Quality management, audits, analyses, and improvement measures.
- Analysis of fault patterns and causes, advice, and improvement measures.
- Participation in the implementation phase (one-time, only in the first year).
- Execution of corrective work.
- Execution of project-based work.
- Provision of materials and parts (for corrective and project-based work).
- Provision of equipment such as aerial platforms, mobile cranes, and lifting gear (for corrective work only above 4 meters working height).
- Travel time (for corrective work).
- Overtime and holiday surcharges (for corrective and project-based work).
- Work preparation for corrective activities.
- Engineering, design, specialist research, and additional measurements.
- Survey and quotation preparation.
- Pricing Structure: A fixed annual fee for contract management and a one-time price for the implementation phase.
Sources
- 1Aanbestedingsleidraad onderhoud en vervangingen E&W_v1.0.pdf — “praktijk worden benut bij de instandhouding van de assets. De verantwoordelijkheden van de Opdrachtnemer zijn uitgewerkt in het Programma van Eisen (bijlage 8). Samenwerking: GVB vindt een goede samenwerking tussen GVB e…”
- 2Bijlage 8 Programma van Eisen.pdf — “Bijlage 8 – Programma van Eisen Onderhoud en Vervanging E&W Assets Referentienummer: 2026-19 Datum: 15-09-2026 Status: Definitief Versie: 1.0 Vertrouwelijkheidsniveau: Openbaar GVB Door en door Amsterdam Inhoudsopgave GV…”
- 3Bijlage 9 Prijzenblad_v1.0.xlsx — “4.0.3, 4.2.6" Consignatiedienst (24/7),,x,,,,"PvE 4.4.1, 4.9.2" "Meldkamer: aannemen, registreren, beoordelen en uitzetten van storingsmeldingen",,x,,,,PvE 4.9.2 Administratieve afhandeling van werkorders,,x,,,,PvE 4.9.2…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 22 FILES
- Bijlage S3 processen.pptx1.8 MBPPTX
- Bijlage S4 Format Open begroting.xlsx46 KBXLSX
- Bijlage S1 Assetlijst V1.0.xlsx406 KBXLSX
and 15 other documents
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