Published
PEP4US – Strategische Weiterentwicklung der Zeitwirtschaft und Personaleinsatzplanung
Notice number: 00543268-2026
KEY INFORMATION
- Submission deadline
- • Sep 25, 2026
- Location
- 🇨🇭 Switzerland
- Contracting authority
- HOCH Health Ostschweiz, Departement IT
- Accepted Languages
- German
- Tender type
- Services
- Contract Value
- Published date
- Aug 5, 2026
TENDER DESCRIPTION
This tender, titled "PEP4US – Strategic Further Development of Time Management and Workforce Planning," seeks a SaaS solution with customization for the comprehensive strategic development of time management and personnel deployment planning. The scope encompasses project management services across various phases, operational model implementation, and the fulfillment of extensive functional and technical requirements including support for App-V, OpenJDK, Microsoft SQL Server, Oracle Database, Microsoft IIS, various APIs (SOAP, REST, OData), and authentication protocols such as Active Directory and SAML. The successful provider must demonstrate proven financial capability and economic stability, supported by recent financial statements and commercial register excerpts, with the project slated for a duration of approximately 2 years and 9 months, commencing in January 2027 and concluding in September 2029.
TENDER BRIEF
The contract timeline includes the following:
Contract start date: The project initiation and contract drafting phase is scheduled for January-February 2027.
Contract end date: The project is expected to conclude in September 2029.
Total duration: Approximately 2 years and 9 months (from January 2027 to September 2029).
Key milestones and phases:
- Konzept Initialisierung, Vertragsgestaltung: January-February 2027
- Fachliche und technische Konzeption; sowie Detailplanung: March-April 2027
- Phasenfreigabe Realisierung: May 2027
- Realisierung (Umsetzung, Konfiguration; Realisierung Schnittstellen «Basis»; Testing): May-November 2027
- Phasenfreigabe Einführung: December 2027
- Einführung (Vorbereitung inkl. Migrationen) und Betriebsaufnahme «Pilot»-Bereiche (HR, DIT): January-March 2028
- Einführung und Betriebsaufnahme «Welle 1»: April-May 2028
- Realisierung Schnittstellen «Weitere»: February-June 2028
- Einführung «Welle 2»: June-September 2028
- Betriebsaufnahme «Welle 2» (‘Dienstplan’ for services starting January 2029 (parallel operation)): October 2028
- Jahresabschluss «Nicht-im-Dienstplan»: January 2029
- Betriebsaufnahme «Welle 2» (‘Zeiterfassung’): January 2029
- Gesamtabnahme: April 2029
- Phasenfreigabe Abschluss: April 2029
- Abschluss (Dismantling Polypoint, final work): April-September 2029
- Projektabschluss: September 2029
Sources
- 1A201_Lastenheft_LH01_Anbieterin_Projekt_Betrieb_Vertrag.pdf — “welche die erfolgreiche Einführung der angebotenen Lösung sowie die geordnete Übergabe in den Betrieb sicherstellt. 5.1 Projektplanung Die Auftraggeberin setzt die Projektmethodik HERMES 2022 ein. 5.1.1 Zeitplan, Phasen…”
The core scope of work for this tender is the "Strategic further development of time management and personnel deployment planning," referred to as "PEP4US".
A high-level summary of the Statement of Work (SOW) and core deliverables includes:
- Project Services: These encompass overall project management services and specific services delivered across different project phases: Initialization, Concept, Realization (including interfaces), Introduction, and Conclusion. These services may include deliverables such as work results and documentation.
- Operating Model and Services: This involves the operational aspects and continuous operating services.
- Functional and Technical Requirements: The tendered solution must address specified functional and technical requirements.
- Licensing: Provision of one-time license costs, potentially for a core system and third-party systems, with validity until at least December 31, 2033.
- Infrastructure Costs: Including server and database infrastructure costs.
- Optional Services: An hour pool for additional operational implementations is offered as an option.
Sources
- 1A201_Lastenheft_LH01_Anbieterin_Projekt_Betrieb_Vertrag.pdf — “Vertragspartnerin der Auftraggeberin) nicht gleichzeitig die Herstel�lerin sein, sind die Angaben für die Anbieterin resp. für Herstellerin klar und nachvollziehbar zu unterscheiden, wo dies verlangt ist. LH01.F.1 Umschr…”
- 2A206_Leistungsverzeichnis.xlsx — “Legende:,, ,, 0.00,0,Diese Felder stellen den Preis dar. Diese Felder dürfen nicht verändert werden ,,Diese Felder können ausgefüllt werden Text / Zahl,,Alle Felder mit roter Schrift müssen ausgefüllt resp. kontrolliert…”
- 3A301_Mustervertrag Werkvertragliche Leistungen.docx — “Vertragsobjekt Werkvertragliche Leistungen Anbieterin | Firmenname | Strasse | PLZ/Ort | Land | | Leistungsbezügerin | HOCH Health Ostschweiz | Departement IT | Rorschacher Strasse 139 | 9000 St. Gallen | Schweiz Inhalts…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 38 FILES
- AH307_371.1-4-1.de.pdf262 KBPDF
- A001_Ausschreibungsbedingungen.pdf490 KBPDF
- A306_AGB-DVS-IKT-2025.pdf170 KBPDF
and 31 other documents
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