PICNET - 2026 - Projekmanagement

The contract timeline includes the following information:

• Project Duration: The current project duration is 42 months.
• Contract Term: The contract term is 48 months, starting from the contract award.
• External Project Management Support: The consulting and support services from the external project management are expected to be available for the total project duration plus an additional 6 months (in case of plan changes or project extensions), amounting to approximately 221 working days (8 hours each), as needed.
• Key Milestones/Phases: While "milestone planning and recording" and "documentation of milestones in the overall project and in sub-projects" are mentioned as tasks for external project management, specific key milestones or phases with their respective dates are not explicitly stated.

The core scope of work for this tender involves providing external project management services for the "PICnet-Kids" project. The project aims to prevent Post Intensive Care Syndrome (PICS) in critically ill children and their families by establishing an interprofessional Post-Intensive-Care-Network and outpatient clinic to optimize aftercare, reduce stress, and improve health, development, and quality of life.

The external project management (contractor) will actively support internal project management and provide consulting for the project's implementation. Key responsibilities include:

• Cross-project partner monitoring, moderation, and documentation of meetings.
• Developing solutions for plan changes.
• Communicating and coordinating with the project sponsor (DLR).
• Coordinating and fostering collaboration among all project partners, including information and knowledge management.

Specific tasks within the scope of work include:

• Continuous support and advice to the overall project management of the consortium leader (University Hospital Tübingen): This involves establishing organizational and project structures, project monitoring (milestone planning, risk, and opportunity management), needs-based consulting, identifying new cooperation partners, and providing collaboration tools.
• Support for collaboration and communication with project stakeholders (including the funding body): This encompasses developing communication strategies, managing information and knowledge, assisting in creating necessary contractual foundations for project partners, and moderating/supporting the preparation and follow-up of committee meetings, including project working groups and a steering committee.
• Support for communication and documentation towards the funding body (DLR): This involves creating status and interim reports, documenting milestones, maintaining and monitoring time-action plans, managing risks and opportunities, preparing amendment and reallocation requests, communicating with the DLR, assisting in developing project-related communication strategies, and preparing final and results reports.

The project duration is 42 months, with an additional 6 months for potential plan changes or extensions, requiring approximately 221 working days of support.