Lot 1 – prestations de traduction

The contract start date is at the date of notification. The initial duration of the contract is 1 year, with a maximum duration of 4 years. At the end of the fourth year, the contract automatically terminates on the anniversary date of its notification.

Key milestones and phases include:

• Publication in JOUE: July 31, 2026.
• Deadline for questions: August 31, 2026, at 5:00 PM (Paris time).
• Deadline for receiving offers: September 11, 2026, at 5:00 PM (Paris time).
• Validation of provider choice: Week of September 28, 2026.
• Before the service starts, Business France may organize one or more preparation meetings.
• Before the contract ends, the Contractor must transfer knowledge, documents, and operational responsibility.
• Up to six months after the contract ends, the Contractor must assist Business France and transfer IT know-how.
• A final steering committee will be organized by Business France to formalize the delivery and end of services.

The core scope of work for this tender, specifically for Lot 1, involves translation services and the adaptation of documents, as well as the transcription and adaptation of audio files, for Business France. These services are provided in various foreign languages.

The Statement of Work (SOW) and core deliverables include:

Services (Lot 1 - Translation Services):

• Non-sworn translations, priced per source word, including proofreading and human revision after AI translation, from French to languages such as English, Spanish, Brazilian Portuguese, German, Korean, Japanese, Chinese, Italian, Turkish, Russian, Dutch, and Arabic. Also from English to French, Spanish, Japanese, German, Korean, Chinese, Italian, Turkish, Russian, Dutch, Arabic, and Brazilian Portuguese. Additionally, translations from German, Italian, Spanish, Japanese, Chinese, and Arabic to French.
• Sworn translations, priced per standardized page of 250 words, for the same language combinations as non-sworn translations.
• Translation of various document types including brochures, promotional arguments, legal and commercial notes, press releases, and online products.
• Translation for different target audiences (external, internal, commercial, promotional, legal, and fiscal) and diffusion channels (web, print).

Core Deliverables (Lot 1):

• The translated document, maintaining the original source format (Word, PDF, PowerPoint, Excel, etc.) and layout, or as audio/video files (requiring subtitling services).
• A bilingual terminological glossary (source language/target language), updated with each order and submitted to the contracting authority upon significant changes. For English translations, adherence to the existing official French-English glossary is required.
• A Word file containing subtitles for any transmitted audio or video files.
• Quarterly activity reports, submitted within 10 working days after the end of each civil quarter, in an exploitable spreadsheet format (Excel or CSV), summarizing details such as issuing department, requester, language combination, document nature, volume of words translated, applied deadline (normal/urgent/express), and invoiced amount (excluding tax).

Key Requirements/Processes (Lot 1):

• Provision of a multidisciplinary team of translators who are native speakers of the target language, possess appropriate qualifications and professional experience, and can accurately convey the government's message in often sensitive translation assignments.
• Designation of a single point of contact for commercial follow-up, with comprehensive knowledge of ongoing translation projects.
• Participation in project launch meetings, regular progress updates with Business France collaborators, and proposing a reverse planning schedule with deadlines.
• Submission of a reverse planning schedule for voluminous or complex services, detailing translation and proofreading steps, intermediate delivery milestones, and involved personnel, which must be validated before execution.
• Provision of a secure online platform for tracking services, accessible to authorized Business France staff, allowing individual access, real-time consultation of mission progress, and viewing accepted quotes.
• Delivery of quotes before each service, with orders issued by Business France after quote validation.
• Acknowledgement of purchase orders within 1 working hour.
• Submission of reverse planning and/or quote within 4 working hours.
• Normal delivery within 2 to 4 working days, urgent delivery within a maximum of 24 hours.
• Taking into account corrections within 24 working hours.
• Transparency regarding the use of automatic translation, which must be indicated in the delivery note or follow-up report if used in the process.
• Contractor remains responsible for the quality, fidelity, and confidentiality of translations, even with automatic translation.

The tender also mentions "Lot 2: Interpreting services", which includes simultaneous interpretation (on-site and remote/hybrid) and consecutive interpretation, and liaison and whispering interpretation in various languages. It also covers ancillary services such as sworn interpreter supplements and equipment provision. However, the primary focus of the question seems to be on "Lot 1: Prestations de traduction" based on the more detailed description.The core scope of work for this tender, specifically for Lot 1, involves the provision of translation services and the adaptation of documents, as well as the transcription and adaptation of audio files, for Business France, into various foreign languages.

The Statement of Work summary and core deliverables include:

Services (Lot 1 - Translation Services):

• Non-sworn translations from French into languages such as English, Spanish, Brazilian Portuguese, German, Korean, Japanese, Chinese, Italian, Turkish, Russian, Dutch, and Arabic.
• Non-sworn translations from English into French, Spanish, Japanese, German, Korean, Chinese, Italian, Turkish, Russian, Dutch, Arabic, and Brazilian Portuguese.
• Non-sworn translations from German, Italian, Spanish, Japanese, Chinese, and Arabic into French.
• All non-sworn translations include proofreading and human revision after any AI translation.
• Sworn translation services for the same language combinations, priced per standardized page of 250 words.
• Translation of diverse document types, including brochures, promotional materials, legal and commercial notes, press releases, and online content.
• Adaptation of content for various target audiences (external, internal, commercial, promotional, legal, fiscal) and distribution channels (web, print).

Core Deliverables (Lot 1):

• The translated document delivered in its original source format (e.g., Word, PDF, PowerPoint, Excel) while preserving the original layout, or as audio/video files (requiring subtitling services).
• A bilingual terminological glossary (source language / target language) that is regularly updated with new orders and submitted to the client upon significant changes. For English translations, adherence to an existing official French-English glossary is mandatory.
• A Word file containing subtitles for any provided audio or video files.
• Quarterly activity reports, to be submitted within 10 working days following the end of each civil quarter, in an exploitable spreadsheet format (Excel or CSV), detailing information such as the issuing department, requester, language combination, document type, translated word volume, applied deadline (normal/urgent/express), and the invoiced amount (excluding tax).

The tender also covers "Lot 2: Interpreting services," encompassing simultaneous interpretation (on-site and remote/hybrid), consecutive interpretation, and liaison and whispering interpretation across various languages. This lot also includes ancillary services such as sworn interpreter supplements and equipment rental.