Provision of business coaching services to SMEs involved in the defence industry.

The contract timeline includes the following elements:

• Contract Start Date: The specific contract enters into force on the date the last party signs it. The provision of services can begin on the date the specific contract enters into force, or on the later of the signature date by the last contracting party and a specified date (DD-MM-YY), or on a date notified by the Contracting Authority with at least 7 days' notice. This notification date must be no sooner than the entry into force and no later than 3 months after the signature of the specific contract.
• Contract End Date / Total Duration: The maximum period for the provision of services, encompassing all phases and renewals, must not exceed a specified number of days, months, or years, or must conclude on or before a specified date (DD-MM-YY). This period can only be extended through the explicit written agreement of both parties before its expiration.
• Key Milestones or Phases:
• Phased Execution: The specific contract may be performed in phases. The first phase has a duration of a specified number of days, months, or years. Subsequent phases require the fulfillment of conditions (such as the successful completion of the prior phase and availability of funding) and the written consent of the contracting authority, which will specify the start date, duration, and maximum amount for that phase. This option for phased execution is mutually exclusive with contract renewals.
• Renewals: Alternatively, the specific contract can have an initial period (not exceeding a specified number of days/months or ending by a specific date DD-MM-YY) followed by renewals. Renewals can occur automatically a specified number of times for a given duration each, or by the written consent of the parties. This renewal option is mutually exclusive with execution in phases.

The specific numerical values for durations (e.g., number of days/months/years) and concrete dates (DD-MM-YY) are indicated as placeholders in the provided documents and are not explicitly stated. The contract number is EC-DEFIS/2026/OP/0004 for Lot 1 and Lot 2, with FWC conditions of December 2024.

The core scope of work involves defining what the project will deliver ("IN" Scope) and what it will not ("OUT" Scope), with a comprehensive scope statement for management understanding. The deliverables are defined as tangible or intangible objects produced by the project for the project owner organization, which can include items like automated reports, documents, or server upgrades.

Specific deliverables and tasks mentioned include:

• A list of registered coaches.
• A Project Charter describing an online system.
• The launch of an online platform where coaches and SMEs can register, meet, and maintain progress reports.
• Kick-off meetings with registered SMEs (and potentially coaches) to launch coaching periods.
• Regular checks (via phone or email) with participants (coaches and SMEs) to monitor progress during coaching.
• A proposal for other activities, such as webinars.
• A consolidated report detailing coaching hours delivered, accompanied by an independent audit report.
• An Intermediate Report, due within 10 days following 90 days from the contract start date, describing actions taken.
• A Draft Final Report, due 40 days before the contract end, which includes all project products and documents, a PowerPoint presentation, and an executive publishable summary (not exceeding 10 pages) outlining key conclusions and recommendations.