Raamovereenkomst KDI 2027

The contract has an initial start date of February 1, 2027, and an initial end date of January 31, 2029. This constitutes an initial duration of 24 months.

The client has the option to extend the agreement a maximum of two times, with each extension lasting up to twelve months. Including these potential extensions, the contract's total duration can be up to January 31, 2031, making the overall estimated duration four years.

Key milestones in the tender process leading up to the contract start include:

• Publication of Descriptive Document: Monday, August 3, 2026.
• Deadline for submitting questions and reporting discrepancies: Friday, September 11, 2026, 10:00 AM.
• Publication of Memorandum of Information: Friday, September 25, 2026.
• Deadline for submitting questions for 2nd Memorandum of Information: Friday, October 2, 2026, 10:00 AM.
• Publication of 2nd Memorandum of Information: Tuesday, October 13, 2026.
• Deadline for submitting bids: Friday, October 23, 2026, 10:00 AM.
• Presentations (Sub-award criterion 3): Week of November 2, 2026.
• Announcement of assessment results: Monday, December 14, 2026.
• End of objection period: Monday, January 11, 2027.
• Contract Award: Tuesday, January 12, 2027.
• Expected Start Date of Agreement: Monday, February 1, 2027.

The core scope of work for this tender involves establishing a framework agreement for the preparation and execution of qualitative group interviews. These interviews can include focus groups, workshops, and group discussions with experienced individuals and experts, intended to further develop the qualitative data infrastructure (KDI) of the Netherlands Institute for Social Research (SCP), which is part of the Ministry of Health, Welfare and Sport (VWS).

The service provider is expected to handle the following aspects within the assignment:

• Participant Selection and Recruitment: Selecting and recruiting participants based on agreed-upon criteria, ensuring a reasonable distribution across gender, age, education, professional status, migration background, and urban/non-urban areas (within and outside the Randstad).
• Expert/Experienced Individual Management: If experts or experienced individuals cannot be arranged by the contractor, they will be provided by the client, with the contractor handling administrative matters and payments (including reporting obligations).
• Form Development: Drafting an informed consent form and a topic list/questionnaire in consultation with the client.
• Advisory Role: Contributing ideas and advising the client on the setup of group interviews, interview techniques to be used, and other relevant aspects.
• Logistics and Facilities: Organizing group interviews at suitable fieldwork locations within and outside the Randstad, providing high-quality viewing and listening facilities for the client.
• Co-Moderation Capability: Offering the possibility for the client to sit alongside the interviewer as a "co-moderator" during group discussions.
• Interview Execution and Documentation: Conducting, facilitating, recording, and verbally transcribing group discussions.
• Fieldwork Report: Delivering a fieldwork report containing aggregated information on participant demographics, recruitment process, and any notable events during fieldwork.

The service provision, including the optional research report, must adhere to agreed-upon quality standards for group discussion size and composition, interview techniques, interviewer experience, and compensation. The estimated value of the framework agreement is a maximum of €660,000 excluding VAT.

Key deliverables include:

• Fieldwork Report: A report with aggregated information on participant characteristics, recruitment, and fieldwork observations.
• Optional Research Report: If requested, a research report including interpretation and analysis, focusing on discussion and group dynamics, and how participants react to each other's input. For focus groups within the "Continu Onderzoek Burgerperspectieven" (COB) project, this specifically means a concept report with analysis and fieldwork report within three weeks of completion, followed by a final Word report within five weeks.

The minimum scope of the assignment involves conducting 12 focus groups per year for the "Continu Onderzoek Burgerperspectieven" (COB) project, plus a variable number of additional group interviews for other projects. The agreement allows for various group interview methods, such as classic focus groups, co-creation, and workshops, and adaptations to group discussions, where the client might handle recruitment and selection while the contractor manages organization, moderation, facilities, and transcription.

Activities explicitly not within the scope of this assignment include:

• Group interviews requiring specialized approaches due to research population or subject, leading to substantial additional costs (e.g., populations with insufficient Dutch language skills, difficult-to-identify populations, or highly sensitive topics).
• Group interviews using methodologies not offered by the contractor.
• Assignments with additional or deviating requirements for recruitment, execution, or reporting outside the agreed services.
• Research requiring other methods like individual interviews, observations, or design-oriented research.
• Future explorations or social design sessions requiring specialized agencies.
• Data analysis from group interviews, unless explicitly part of a specific sub-assignment, including the optional research report.The core scope of work for this tender is the establishment of a framework agreement for the preparation and execution of qualitative group interviews. These interviews, which may include focus groups, workshops, and group discussions with experienced individuals and experts, aim to further develop the qualitative data infrastructure (KDI) of the Netherlands Institute for Social Research (SCP), part of the Ministry of Health, Welfare and Sport (VWS).

The service provider's responsibilities include:

• Selecting and recruiting participants according to agreed criteria, ensuring diverse representation.
• Managing administrative tasks and payments for experts or experienced individuals provided by the client.
• Drafting informed consent forms and topic lists/questionnaires in consultation with the client.
• Advising the client on the design of group interviews, interview techniques, and other relevant aspects.
• Organizing group interviews at suitable fieldwork locations with quality viewing and listening facilities for the client.
• Allowing the client to participate as a "co-moderator" during discussions.
• Conducting, facilitating, recording, and verbally transcribing group discussions.
• Delivering a fieldwork report containing aggregated information on participant characteristics, recruitment, and any notable events.

The service must adhere to agreed-upon quality standards for group discussion size, composition, interview techniques, interviewer experience, and compensation. The maximum value for this framework agreement is €660,000 excluding VAT.

Core deliverables explicitly stated are:

• A fieldwork report.
• An optional research report, including analysis, interpretation, discussion of group dynamics, and participant interaction. For the "Continu Onderzoek Burgerperspectieven" (COB) project, this entails a concept report within three weeks and a final report within five weeks of focus group completion.

The minimum scope of the assignment involves conducting 12 focus groups annually for the COB project, plus a variable number of additional group interviews for other projects. The agreement allows for various interview methods, such as classic focus groups, co-creation, and workshops, and flexible arrangements where the client might handle recruitment and selection while the contractor manages other aspects.

Activities explicitly not included in the scope are:

• Group interviews requiring highly specialized or customized approaches due to the research population or subject, leading to significant additional costs.
• Group interviews utilizing methodologies not offered by the contractor.
• Assignments with recruitment, execution, or reporting requirements outside the agreed services.
• Research demanding methods like individual interviews, observations, or design-oriented research.
• Future explorations or social design sessions needing specialized agencies.
• Data analysis from group interviews, unless specifically part of a sub-assignment or the optional research report.