Rahmenvertrag für den Bezug von Microsoft Lizenzprodukten aus Volumenverträgen zwischen dem Bund und Microsoft mit der Bezeichnung „Enterprise Agreement“

Question: What is the contract timeline?

Context: Contract start date, end date, total duration, and any key milestones or phases mentioned. Return null if not stated.

The contract begins on January 1, 2027. It has a minimum duration of 3 years, ending on December 31, 2029. The contract can be extended for an additional year, up to a maximum end date of December 31, 2030, provided that the client does not terminate it in writing 3 months prior to the end of the term. A seamless transition by January 1, 2027, is a key requirement.

The core scope of work for this tender involves the renewal of an Enterprise Agreement (EA) contract for the procurement of Microsoft licenses. This includes establishing a successor contract for Microsoft software EA licenses, ensuring an uninterrupted Software Assurance (SA) extension for Microsoft software products, and facilitating license acquisition via True-Up reports throughout the contract term. The tender is based on the Microsoft Enterprise Agreement BMI, necessitated by the expiration of the current Microsoft EA contract on December 31, 2026.

The primary objective is to guarantee a continuous supply of Microsoft product licenses and associated support and maintenance services for the City of Pirna's IT infrastructure and operational security.

Key deliverables and services include:

• Provision of Microsoft Licenses and Software Assurance Products: This encompasses a list of specified licenses such as Core CAL ALng SA Platform UCAL, Office Professional Plus ALng SA Platform, Win E3 FSA Renewal ALng Sub Platform Per User, and others.
• License Provision and Documentation: The bidder must provide licenses, including all necessary license proofs, activation information, and procurement channels, within the agreed timeframe. This involves handing over all required documents for the City of Pirna to prove proper licensing to third parties (e.g., Microsoft) and demonstrably documenting acquired licenses through a license balance.
• Software Assurance and Updates: The City of Pirna must have the flexibility to deploy new software versions at any time, facilitated by Software Assurance. Software products are to be made available as a download in the Microsoft 365 Admin Center at the current or specifically requested release status.
• Activation Information: License keys and activation information must be provided electronically via the Microsoft 365 Admin Center.
• Support for Microsoft Compliance: The bidder is required to support the City of Pirna in fulfilling proof and audit obligations towards Microsoft, specifically by providing complete license proofs and license balances at least annually. Additionally, the bidder will assist in the contractual processing with Microsoft to ensure a seamless transition between the existing and new contracts.
• Optional License Consulting: This includes professional consulting services on economically and legally sound procurement options, offering advice on potential over- or under-licensing, and recommending more favorable license models. These consulting services are optional and can be scheduled as needed during the contract term.
• Technical Support and Maintenance: The tender also requires covering technical support, updates, and maintenance for the licenses, along with professional consulting services that are economical and appropriate.
• German-speaking Support: The contractor must provide German-speaking support (oral and written) throughout the contract duration.
• Seamless Transition: A crucial requirement is to ensure a seamless transition to the new contract by January 1, 2027.